Event Operations Lead: Seamless Experiences & Excellence

RS RECRUITMENT AGENCY LLP; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

RS Recruitment Agency is seeking an Event Operations Manager to lead end-to-end planning, coordination and execution of events, ensuring a seamless experience for clients and attendees.

The role emphasizes operational excellence across logistics, vendor management, budgeting, and on-site leadership, working with internal teams and external partners to translate concepts into exceptional events while controlling timelines, costs and quality.

Responsibilities

• Plan and manage all operational aspects of events (in-person, virtual, and hybrid).
• Develop detailed project plans, timelines, and run sheets
• Oversee venue setup, technical production, and event-day coordination
• Ensure smooth execution from pre-event preparation to post-event wrap-up
• Source, evaluate, and manage external vendors such as caterers, production teams, and logistics providers
• Negotiate contracts and ensure service level agreements are met
• Serve as main point of contact for clients, partners, and internal stakeholders
• Coordinate cross-functional teams to align on event deliverables
• Prepare, manage, and track event budgets
• Monitor expenses and cost efficiency without compromising quality
• Provide financial reporting and post-event budget reconciliation
• Lead and supervise event staff, contractors and volunteers
• Assign roles and responsibilities clearly across the team
• Provide on-site leadership and decision-making during events
• Conduct post-event reviews and identify areas for improvement
• Identify operational risks and develop contingency plans
• Ensure compliance with local regulations, permits, and safety standards
• Implement crowd control measures and emergency response protocols
• Track event performance using key metrics such as attendance, satisfaction, and ROI
• Prepare post-event reports with insights and recommendations
• Implement process improvements to enhance operational efficiency and attendee experience

Job description

RS Recruitment Agency is seeking an Event Operations Manager to lead end-to-end planning, coordination and execution of events, ensuring a seamless experience for clients and attendees.

The role emphasizes operational excellence across logistics, vendor management, budgeting, and on-site leadership, working with internal teams and external partners to translate concepts into exceptional events while controlling timelines, costs and quality.