Event Operations Executive

POPPER ASIA SINGAPORE PTE LTD; Singapore; On-site; SGD 35,000 - 55,000; Full time

Job summary

POPPER ASIA SINGAPORE PTE LTD is seeking an Event Operations Executive/Manager to support end-to-end planning, coordination and execution of events.

You will oversee on-site management, vendor liaison, budget tracking, and post-event reporting, ensuring brand consistency and client satisfaction across the event lifecycle.

The role involves collaboration with marketing and operations teams to deliver exceptional experiences and meet client objectives.

Responsibilities

• Assist in the planning and execution of events from concept to completion.
• Coordinate logistics such as venue setup, catering, AV, equipment rental, licenses applications and staffing.
• Liaise with vendors, suppliers, and partners to ensure timely delivery of services.
• Prepare and manage event timelines, checklists, and operations documents.

Job description

Job Overview

The Event Operations Executive/Manager is responsible for supporting the end-to-end planning, coordination, and execution of events. This role ensures smooth on-ground operations, effective vendor management, and exceptional event experiences that meet both client and company objectives.

Key Responsibilities

Event Planning & Coordination

• Assist in the planning and execution of events from concept to completion.
• Coordinate logistics such as venue setup, catering, AV, equipment rental, licenses applications and staffing.
• Liaise with vendors, suppliers, and partners to ensure timely delivery of services.
• Prepare and manage event timelines, checklists, and operations documents.

On-Site Event Management

• Supervise setup, registration, and teardown of events.
• Manage on-ground operations and troubleshoot issues in real-time.
• Ensure smooth coordination between internal teams, suppliers, and clients during the event.
• Maintain brand consistency and uphold event quality standards.

Administration & Reporting

• Support budget tracking and procurement processes.
• Prepare post-event reports, including photos, attendee feedback, and performance analysis.
• Maintain event inventory, materials, and collateral.

Client & Stakeholder Engagement

• Work closely with clients to understand event requirements and expectations.
• Provide operational updates and ensure client satisfaction throughout the event lifecycle.
• Support the marketing and creative teams in integrating event branding and communications.