Executive (Event Operations)

TAC-GROUP PTE. LTD.; Singapore; On-site; SGD 31,000 - 49,000; Full time

Job summary

TAC-GROUP PTE. LTD. is seeking a dynamic Executive, Event Operations to lead the planning and execution of our events in Singapore.

You will manage logistics, coordinate with vendors, supervise on-site operations, and ensure seamless delivery from setup to wrap-up. The role demands strong organization, the ability to multitask, and proactive problem solving. Fresh graduates are welcome; 1–2 years in event operations is a plus.

Qualifications

• Fresh graduates are welcomed to apply.
• Bachelor's degree in Event Management, Hospitality, Business Administration, or related field.
• 1 to 2 years of experience in event operations will be a plus.
• Strong project management and organizational skills with the ability to multitask.
• Excellent communication and negotiation skills to manage vendors and stakeholders.
• Ability to work under pressure and solve problems on the spot.
• Experience with event management software and tools (e.g., Cvent, Eventbrite, Trello, Asana).

Responsibilities

• End-to-End Event Management: Plan, coordinate, and execute events, ensuring smooth operations from pre-event planning to post-event wrap-up.
• Logistics & Vendor Coordination: Work with suppliers, contractors, and venue managers to arrange equipment, catering, transportation, and other event-related logistics.
• Budget Management: Assist in preparing and managing event budgets, ensuring cost-effectiveness without compromising quality.
• On-Site Execution: Supervise event setup, oversee on-ground staff, troubleshoot any operational issues, and ensure all elements align with event goals.
• Stakeholder Communication: Liaise with internal teams, clients, sponsors, and partners to align expectations and ensure seamless collaboration.
• Compliance & Safety: Ensure all events adhere to health, safety, and legal regulations, obtaining necessary permits and risk assessments.
• Post-Event Analysis: Gather feedback, create reports, and suggest improvements for future events to enhance efficiency and effectiveness.

Skills

Project management

Organizational skills

Multitasking

Communication

Negotiation

Under pressure

Problem solving

Vendor management

Education

Bachelor's degree in Event Management, Hospitality, Business Administration, or related field

Tools

Cvent

Eventbrite

Trello

Asana

Job description

About the Role:

We are seeking a dynamic and detail-oriented Executive, Event Operations to execute the seamless planning and execution of events. You will be responsible for managing logistics, coordinating with vendors, handling on-site operations, and ensuring that events are delivered successfully. This role requires a proactive problem solver with excellent organizational skills, the ability to multitask, and a passion for delivering high-quality events.

Key Responsibilities:

• End-to-End Event Management: Plan, coordinate, and execute events, ensuring smooth operations from pre-event planning to post-event wrap-up.
• Logistics & Vendor Coordination: Work with suppliers, contractors, and venue managers to arrange equipment, catering, transportation, and other event-related logistics.
• Budget Management: Assist in preparing and managing event budgets, ensuring cost-effectiveness without compromising quality.
• On-Site Execution: Supervise event setup, oversee on-ground staff, troubleshoot any operational issues, and ensure all elements align with event goals.
• Stakeholder Communication: Liaise with internal teams, clients, sponsors, and partners to align expectations and ensure seamless collaboration.
• Compliance & Safety: Ensure all events adhere to health, safety, and legal regulations, obtaining necessary permits and risk assessments.
• Post-Event Analysis: Gather feedback, create reports, and suggest improvements for future events to enhance efficiency and effectiveness.

Qualifications & Skills Required:

• Fresh graduates are welcomed to apply
• Bachelor's degree in Event Management, Hospitality, Business Administration, or a related field.
• 1 to 2 years of experience in event operations will be a plus.
• Strong project management and organizational skills with the ability to multitask.
• Excellent communication and negotiation skills to manage vendors and stakeholders.
• Ability to work under pressure and solve problems on the spot.
• Experience with event management software and tools (e.g., Cvent, Eventbrite, Trello, Asana).
• Willingness to work flexible hours, including evenings and weekends, as required.

What We Offer:

• A dynamic young work environment with exciting projects.
• Opportunities for career growth and professional development.
• Competitive salary and performance-based incentives.
• Networking opportunities with industry leaders.
• Overseas travelling opportunities.