Event Executive

Private Advertiser; Singapore; On-site; SGD 40,000 - 67,000; Full time

Job summary

Private Advertiser in Singapore seeks an energetic Events Operations Associate to support planning and execution of projects from start to finish. You will coordinate with suppliers, venues, and volunteers, develop compelling proposals, and oversee on-site setup and teardown to ensure a smooth event day.

The role requires strong organization, clear communication, and the ability to multitask in a fast-paced environment.

Qualifications

• Minimum 2 years of relevant experience in event or marketing industry.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Strong communication and time-management skills.
• Ability to multi-task and work independently.

Responsibilities

• Provide day-to-day support to the project lead in managing event operations.
• Oversee team management, supplier/vendor coordination, and venue logistics.
• Plan and propose efficient workflow structures for projects.
• Create innovative and compelling event proposals for clients.
• Source and secure cost-effective solutions for event requirements and logistics from various suppliers.
• Supervise and coordinate on-site setup and teardown activities.
• Collaborate with internal departments and external stakeholders to align project requirements.
• Liaise with venue owners and coordinate layout and event day run sheet preparation.
• Assist in sourcing, recruiting, and managing volunteers and event crews.
• Liaise with media outlets and influencers to promote events.

Skills

Event coordination

Communication

Time management

Teamwork

MS Office proficiency

Tools

Microsoft Office Suite

Job description

About the role

This role provides comprehensive support to event operations, from initial planning through execution. You will manage day-to-day operations, coordinate with suppliers and venues, develop creative event proposals, and ensure smooth on-site execution. The position involves stakeholder coordination, administrative management, and staying current with trends in music, entertainment, and social media to deliver innovative event experiences.

Key responsibilities

• Provide day-to-day support to the project lead in managing event operations
• Oversee team management, supplier/vendor coordination, and venue logistics
• Plan and propose efficient workflow structures for projects
• Create innovative and compelling event proposals for clients
• Source and secure cost-effective solutions for event requirements and logistics from various suppliers
• Supervise and coordinate on-site setup and teardown activities
• Collaborate with internal departments and external stakeholders to align project requirements
• Liaise with venue owners and coordinate layout and event day run sheet preparation
• Assist in sourcing, recruiting, and managing volunteers and event crews
• Liaise with media outlets and influencers to promote events

About you

• Proficient in Microsoft Word, Excel, PowerPoint
• Dedicated, self-oriented and results driven
• At least 2 years of relevant experience in Event or Marketing Industry
• Possess good communication skills
• Strong collaboration skills to accomplish the work assigned
• Able to multi-task and work independently, with good time-management and organizational skills