Event Executive

MAXHUNT RESOURCE PTE. LTD.; Singapore; On-site; SGD 38,000 - 62,000; Full time

Job summary

MAXHUNT RESOURCE PTE. LTD.

in Singapore is seeking an Event Operations Coordinator to support the project lead in managing day-to-day event operations, overseeing team coordination, vendor relations, and venue logistics. You will plan workflows, develop client proposals, coordinate costs, supervise on-site setup and teardown, and ensure smooth execution by collaborating with internal teams and external stakeholders.

Qualifications

• Minimum 2 years of relevant experience in event or marketing industries.
• Strong communication and interpersonal skills.
• Ability to coordinate with vendors, venues and internal teams.
• Proactive, results-driven and detail-oriented.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Able to multi-task and manage time effectively.

Responsibilities

• Event Operations Support: assist project lead with day-to-day event operations.
• Oversee team management, supplier/vendor coordination, and venue logistics.
• Plan and propose efficient workflow structures for projects.
• Create innovative and compelling event proposals for clients.
• Source and secure cost-effective solutions from suppliers and prepare invoices.
• Supervise on-site setup and teardown, coordinating with suppliers.
• Collaborate with internal departments and external stakeholders for project alignment.
• Maintain proper administration and paperwork for efficient management.
• Liaise with venue owners and manage run sheets and paperwork.
• Assist in sourcing, recruiting and managing volunteers and event crews.
• Coordinate media coverage, press releases and influencer partnerships.

Skills

Communication skills

Time management

Team collaboration

Multitasking

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Responsibilities:

1. 1. Event Operations Support:

   Provide day-to-day support to the project lead in managing event operations.

   Oversee team management, supplier/vendor coordination, and venue logistics to meet event, internal, and client expectations.

2. 2. Project Workflow Planning:

   Plan and propose efficient workflow structures for projects.

   Collaborate with the team to streamline project execution.

3. 3. Proposal Development:

   Create innovative and compelling event proposals for clients.

   Present creative ideas and concepts to clients effectively.

4. 4. Cost-effective Solutions:

   Source and secure cost-effective solutions for event requirements and logistics from various suppliers.

   Prepare accurate purchase requisition documents and invoices for processing.

5. 5. On-site Coordination:

   Supervise and coordinate on-site setup and teardown activities, working closely with suppliers to ensure smooth execution.

6. 6. Stakeholder Coordination:

   Collaborate with internal departments and external stakeholders to align project requirements.

   Maintain open communication channels for successful project delivery.

7. 7. Administrative Excellence:

   Ensure proper and accurate administration and paperwork to facilitate efficient project management.

8. 8. Venue Management:

   Liaise with venue owners, ensuring all necessary paperwork is submitted in a timely manner.

   Coordinate layout and event day run sheet preparation accurately and promptly.

9. 9. Crew and Volunteer Management:

   Assist in sourcing, recruiting, and managing volunteers and event crews.

   Ensure a smooth and efficient event operation.

10. 10. Media and Influencer Coordination:

    Liaise with media outlets and influencers to promote events.

    Coordinate press releases, interviews, and media coverage.

    Identify and engage relevant influencers for event partnerships.

11. 11. Creativity and Trend Awareness:

    Develop innovative and engaging event concepts aligned with brand and audience.

    Stay up-to-date with current trends in music, entertainment, and social media.

    Translate trending ideas into creative event experiences and content.

    Continuously propose fresh concepts to enhance audience engagement and event impact.

Requirements:

• Proficient in Microsoft word, excel, powerpoint
• Dedicated, self-oriented and results driven
• At least 2 years of relevant experience in Event or Marketing Industry.
• Possess good communication skills
• Strong collaboration skills to accomplish the work assigned
• Able to multi-task and work independently, with good time-management and organizational skills.