Event Coordinator

MACRO EVENTS PTE LTD; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

Macro Events Pte Ltd in Singapore is seeking an Event Coordinator to join our fast-paced team. You will support client exhibitions from concept to on-site execution, ensuring delivery within timelines and budgets.

The ideal candidate has 1+ year in event management, strong communication, and a detail-oriented mindset. Flexibility to work after hours and travel is required. Face-to-face interview at our office.

Qualifications

• Experience coordinating events or exhibitions, at least 1 year.
• Strong project management, time and budget handling.
• Excellent communication with clients, vendors and teams.
• Detail-oriented with quality checks throughout lifecycle.
• Willingness to work outside office hours and travel.

Responsibilities

• Conceptualise and develop proposals for client events.
• Support projects from conception to completion within budget.
• Liaise with clients, vendors and teams to meet expectations.
• Coordinate with teams and vendors for seamless execution.
• Monitor budgets, expenses and negotiate cost-effective solutions.
• Collaborate with cross-functional teams for timely delivery.
• Maintain high-quality standards with inspections and QA.
• Manage on-site activities, troubleshoot and provide service.

Skills

Project management

Client liaison

Planning & execution

Budget management

Communication

Detail oriented

Team collaboration

Problem solving

Education

Event management certification

Job description

Company Overview:

At Macro Events, we specialize in crafting unforgettable experiences that leave lasting impressions on our clients and their guests. We are looking for passionate and driven individuals to join our team as Event Coordinator.

Responsibilities:

1. Project Pitch: Conceptualise and develop creative ideas and proposals for client's events. Providing effective solutions that meets client's objectives
2. Project Management: Support assigned projects from conception to completion, ensuring flawless execution within timelines and budget constraints.
3. Client Liaison: Understand clients' requirements and provide professional service to exceed expectations.
4. Planning and Execution: Coordinate with teams and vendors, and ensure seamless execution of project components.
5. Budget Management: Monitor project budgets, track expenses, and negotiate with suppliers to ensure cost-effective solutions.
6. Team Collaboration: Collaborate with cross-functional teams to ensure alignment and timely delivery of project deliverables.
7. Quality Assurance: Maintain high-quality standards throughout the project lifecycle, conducting inspections and quality checks.
8. On-site Management: Oversee on-site activities, troubleshoot issues, and provide excellent customer service during exhibitions and events.

Requirements:

1. Education: Certification in Event Management, Marketing, Business Administration, or a related field.
2. Experience: Minimum of 1 years of event management or exhibition project coordination experience, preferably in a fast-paced agency environment. Candidates with more relevant experience will be considered for the position of Event Executive.
3. Project Management Skills: Proven ability to manage multiple projects, meet deadlines, and deliver exceptional results.
4. Communication: Excellent verbal and written communication skills, with the ability to effectively interact with clients, vendors, and teams.
5. Detail-oriented: Strong attention to detail and ability to maintain high-quality standards throughout project execution.
6. Problem-solving: Ability to anticipate and address potential issues, troubleshoot, and find creative solutions.
7. Team Player: Collaborative mindset with the ability to work effectively within cross-functional teams.
8. Flexibility: Willingness to work outside regular office hours and travel
   

NOTE: Face-to-face interview at our office is required for shortlisted candidates.