Events Executive

Asia Pacific Exhibitors Pte. Ltd.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Asia Pacific Exhibitors Pte. Ltd. in Singapore is seeking an experienced Events Manager to plan, execute and manage conferences, exhibitions, launches and seminars.

You will coordinate across design, production and operations, support clients end-to-end, and oversee on-site setup, execution and teardown to deliver high-quality events. This role requires strong communication, planning, and vendor management, with a drive to lead and grow within a fast-paced environment.

Qualifications

• Degree/diploma in Events Management or equivalent.
• Minimum 2 years experience in events management or related field.
• Strong communication, planning and coordination skills.
• Able to work in a fast-paced environment and handle stress.
• Self-motivated, independent and detail-oriented.
• Desire to progress into a leadership role.

Responsibilities

• Plan, execute and manage events and live production projects (conferences, exhibitions, launches, seminars).
• Engage in end-to-end customer support from acquiring new clients to onboarding to providing timely support.
• Lead internal coordination across design, production, and operations to meet client expectations.
• Oversee on-site setup, execution and teardown, managing logistics and resolving issues.
• Source, negotiate with, and manage vendors to secure quality services.
• Support marketing by generating event content for social media and case studies.
• Build long-term client relationships by anticipating needs and upselling services.
• Manage event budgets, timelines, and invoices, ensuring timely delivery.

Skills

Communication

Project planning

Coordination

Event production

Leadership potential

Education

Degree/Diploma in Events Management

Job description

Job Description:

• Plan, execute and manage various events and live production projects. (conferences, exhibitions, launches, seminars etc)
• Engage in end-to-end customer support from acquiring new clients to on-boarding to providing timely customer support.
• Lead internal coordination across design, production, and operations teams to ensure all deliverables meet client expectations.
• Maintaining clear and consistent communication with clients.
• Craft and develop creative event proposals for different clients requirements.
• Conduct post-event reviews to gather insights, track KPIs, and recommend improvements.
• Service and advise clients on their requirements prior to each event project.
• Ensure a seamless event experience by overseeing on-site setup, execution, and teardown, managing logistics, and resolving any issues that arise.
• Manage the set-up and production of the event on site, ensuring the delivery of a high-quality event
• Secure quality event services by sourcing, negotiating with, and managing vendors like caterers, audiovisual providers, carpentry and entertainers etc.
• Support marketing efforts by generating event content (photos, videos, success stories) for social media and case studies.
• Build long-term client relationships by anticipating needs, offering strategic advice, and upselling suitable services.
• Handle event budget management by meticulously tracking expenses, adhering to budgets, negotiating contracts, and managing invoices.
• Manage project timeline and ensure timelines are met from brief reception to assets delivery.
• Developing and proposing event concepts and themes for various events.

Requirements:

• Degree/Diploma in Events Management or equivalent
• Minimum 2 years experience in similar field and industry.
• Strong skill in communication, project planning and coordination efforts.
• Outgoing and not afraid to take on challenges.
• Sufficient knowledge of event production, coordination and execution.
• Able to work in a fast-paced environment and handle stress.
• Have a positive working attitude, self-motivated, and be independent.
• Need to have strong attention to detail and deliver work of high standard.
• Self-motivated, dedicated, hands-on and willing to go extra mile.
• Strong work commitment and looking to progress into a leader.