Engineering Admin & Operations Specialist

CAPELLA HOTEL, SINGAPORE; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

Capella Hotel, Singapore is seeking an Admin Assistant to provide comprehensive admin support to the Engineering Department, ensuring smooth daily operations and accurate reporting. The role liaises with internal teams, vendors, and contractors.

The ideal candidate has a minimum Diploma and 2 years in administration, and is proficient in Microsoft Office, with knowledge of engineering and purchasing systems to support cost control and reporting.

Qualifications

• Minimum Diploma qualification.
• 2 years of experience in administration.
• Knowledge of Engineering and Purchasing systems.
• Proficient in Microsoft Office.

Responsibilities

• Provide full administrative and secretarial support to the Engineering Department directors.
• Prepare, format, and distribute business correspondence, reports, and presentations.
• Prepare high-quality presentation slides for the Director of Engineering as required.
• Organize and maintain an efficient filing system (digital and hardcopy).
• Record and maintain minutes for departmental meetings and internal sessions.
• Process purchase orders and service requests with external contractors and suppliers.
• Coordinate with HR and Finance on staffing records, attendance, and payroll matters.
• Maintain accurate and up-to-date personnel records for Engineering employees.
• Track departmental expenses against budget and assist in cost control.

Skills

Administrative support

Secretarial skills

Payroll coordination

Education

Diploma

Tools

Microsoft Office

Engineering systems

Purchasing systems

Job description

Capella Hotel, Singapore is seeking an Admin Assistant to provide comprehensive admin support to the Engineering Department, ensuring smooth daily operations and accurate reporting. The role liaises with internal teams, vendors, and contractors.

The ideal candidate has a minimum Diploma and 2 years in administration, and is proficient in Microsoft Office, with knowledge of engineering and purchasing systems to support cost control and reporting.