Engineering Admin Executive - Coordination & Documentation

HILTON INTERNATIONAL ASIA PACIFIC PTE LTD; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Hilton International Asia Pacific Pte Ltd is seeking an Administrative Executive for Engineering to manage administrative and office systems within the Engineering Department. You will liaise with the Chief Engineer and cross‑function teams to ensure compliance with hotel standards.

Key duties include handling paperwork, filing, monthly reports, minutes, and coordinating schedules and purchasing workflow, while maintaining accurate records and supporting departmental administration needs with

Qualifications

• Diploma education or higher required.
• At least 2 years in hotel or admin role.
• Good English and office software skills.
• Familiar with computer systems.
• Possess filing and technical knowledge.
• Good communication skills.
• Able to take initiative and handle extra responsibilities.

Responsibilities

• Handle all paperwork, mail and correspondence for the Engineering department, maintaining organized filing systems and accurate records.
• Attend meetings chaired by the Chief Engineer, ensuring minutes are taken and produced within 24 hours.
• Coordinate activities of the Engineering team and assist the Chief Engineer with scheduling and messages.
• Oversee requisitions for the Engineering department and track expenses, maintaining full records through final accounting.

Skills

Office software

Communication skills

Initiative

English proficiency

Filing and records

Team coordination

Education

Diploma or above

Tools

Computer systems

Job description

Hilton International Asia Pacific Pte Ltd is seeking an Administrative Executive for Engineering to manage administrative and office systems within the Engineering Department. You will liaise with the Chief Engineer and cross‑function teams to ensure compliance with hotel standards.

Key duties include handling paperwork, filing, monthly reports, minutes, and coordinating schedules and purchasing workflow, while maintaining accurate records and supporting departmental administration needs with