Project Admin

NES GLOBAL PTE. LTD.; Singapore; On-site; SGD 42,000 - 65,000; Part time

Job summary

NES GLOBAL PTE. LTD. in Singapore is seeking a Project Administrator to provide administrative and coordination support for engineering projects.

You will work with Project Managers, Engineers, customers and internal stakeholders to ensure project documentation, reporting, purchasing and invoicing activities are completed accurately and on time. The ideal candidate holds a Diploma or Bachelor's degree in a related field, with 1–4 years in project administration, strong MS Office skills and

Qualifications

• Diploma or Bachelor's Degree in a related field.
• 1–4 years of experience in project administration or coordination.
• Experience supporting engineering or construction projects is advantageous.
• Proficient with MS Office and ERP/SAP systems.

Responsibilities

• Provide day-to-day administrative support to project managers and engineering teams.
• Maintain and update project documentation, records and filing systems.
• Prepare project reports, presentations, minutes and correspondence.
• Support purchase orders, invoices, delivery documentation and payment administration.
• Monitor documentation and ensure approvals are completed on time.
• Coordinate meetings and follow up on project actions.
• Support cost tracking, budgeting and financial documentation.

Skills

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Coordination

Attention to detail

Communication skills

Education

Diploma or Bachelor's Degree in Business Administration, Engineering, Project Management, Finance or related

Tools

SAP

ERP

Coupa

Job description

Project Administrator - Engineering Projects

Location: Singapore

Employment Type: Contract

Industry: Engineering / Energy / Electrical

Job Summary

We are looking for a Project Administrator to provide administrative and coordination support for engineering projects in Singapore. The successful candidate will work closely with Project Managers, Engineers, customers and internal stakeholders to ensure project documentation, reporting, purchasing, invoicing and general project administration activities are completed accurately and on time.

Key Responsibilities

• Provide day-to-day administrative support to Project Managers and engineering teams .
• Maintain and update project documentation, records, trackers and filing systems.
• Assist with preparation of project reports, presentations, meeting minutes and correspondence .
• Support project teams with purchase orders, invoices, delivery documentation and payment-related administration .
• Monitor project documentation and ensure required submissions and approvals are completed on time.
• Coordinate meetings and follow up on outstanding project actions.
• Support cost tracking, budget monitoring and project financial documentation .
• Liaise with customers, vendors, suppliers and internal departments regarding project administrative matters.
• Assist with procurement and vendor documentation where required.
• Maintain accurate information in internal ERP, project management and document-control systems .
• Support project scheduling, resource coordination and progress tracking.
• Assist with preparation and submission of project completion and handover documentation.
• Coordinate with Engineering, Project Management, Procurement, Finance and Supply Chain teams .
• Ensure project documentation complies with internal procedures and customer requirements.
• Perform other project coordination and administrative duties as required.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Engineering, Project Management, Finance or a related discipline.
• 1-4 years of experience in project administration, project coordination, operations support or a similar role.
• Experience supporting engineering, electrical, construction, infrastructure, energy or industrial projects is advantageous.
• Good knowledge of Microsoft Excel, Word, PowerPoint and Outlook .
• Experience with SAP, ERP, Coupa or similar business systems would be advantageous.
• Comfortable handling project documentation, invoices, purchase orders, reports and administrative records.
• Good organisational skills with strong attention to detail.
• Able to coordinate effectively with multiple internal and external stakeholders.
• Good written and verbal communication skills.
• Able to manage multiple tasks and project deadlines independently.

Preferred Experience

• Project Administration
• Project Coordination
• Engineering Projects
• Electrical Projects
• Document Control
• Purchase Orders
• Invoicing
• Cost Tracking
• Procurement
• SAP
• ERP
• Coupa
• Microsoft Excel
• Project Reporting
• Vendor Coordination
• Customer Coordination

Note: Only shortlisted candidates will be contacted.