Dynamic Administrative Specialist - Schedule, Reports & Events

The Elite Job; Singapore; On-site; SGD 33,000 - 56,000; Full time

Benefits offered by this job

Competitive salary

Annual performance bonus

Health and medical insurance

Paid annual and medical leave

Professional development

Modern office environment

Job summary

The Elite Job in Singapore seeks an Administrative Assistant to join a dynamic team. You will provide comprehensive administrative support to management and departments, coordinate daily schedules, and prepare reports with accuracy.

The role requires strong communication, organization, and discretion in handling confidential information. You will liaise with clients and vendors, arrange travel, manage office supplies, and assist in events and meetings.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, or related field.
• Fluent in English and Bahasa Malaysia (written and verbal).
• Proficiency in Microsoft Office Suite and other office software.
• Excellent organizational and multitasking abilities.
• High level of discretion with confidential information.

Responsibilities

• Provide comprehensive administrative support to management and various departments.
• Manage and coordinate daily schedules, meetings, and appointments.
• Prepare reports, presentations, and correspondence with accuracy and professionalism.
• Maintain and organize physical and digital filing systems to ensure easy access to critical documents.
• Liaise with internal and external stakeholders, including clients, vendors, and partners.
• Handle travel arrangements, including flight bookings, accommodations, and itineraries.
• Oversee office supplies inventory and place orders when necessary.
• Assist in organizing company events, meetings, and training sessions.
• Manage incoming calls, emails, and general office correspondence in a timely and efficient manner.
• Perform other administrative tasks as required by the management team.

Job description

The Elite Job in Singapore seeks an Administrative Assistant to join a dynamic team. You will provide comprehensive administrative support to management and departments, coordinate daily schedules, and prepare reports with accuracy.

The role requires strong communication, organization, and discretion in handling confidential information. You will liaise with clients and vendors, arrange travel, manage office supplies, and assist in events and meetings.