Document Controller

Obayashi Singapore Private Limited; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Obayashi Singapore Private Limited is seeking a detail-oriented Document Control professional to develop and maintain ISO procedures and ensure accurate records. You will support audits, manage documentation across clients, third parties, and subsidiaries, and prepare tender submissions with the team.

The role requires a Diploma in Civil/Structural Engineering or equivalent, 3–5 years of document control experience in civil/building projects, and proficiency with Excel, Word, PowerPoint,

Qualifications

• Diploma in Civil/ Structural Engineering or equivalent.
• 3 to 5 years of document control experience in the civil/building construction industry site and head office.
• Proficient with Excel, Word, PowerPoint and basic AutoCAD; familiar with document control software like Aconex and Constructware.

Responsibilities

• Understand and develop ISO procedures; revise, distribute and keep records.
• Attend internal and third-party audits.
• Develop and maintain document control process; manage documentation in the company system.
• Register/maintain client, third-party and subsidiary documents in the electronic database.
• Prepare tender submission documents; ensure they are organized and complete.
• Assist the Manager with documents, charts, and presentations.
• Manage incoming/outgoing correspondence and drawings/documents distribution.
• Ad-hoc duties as assigned by supervisor.

Skills

Document control

Excel

Microsoft Word

PowerPoint

AutoCAD

Organizational skills

Interpersonal skills

Independent work

Time management

Communication skills

Teamwork

Education

Diploma in Civil/ Structural Engineering or equivalent

Tools

Aconex

Constructware

Job description

(A) Essential Job Functions:

• Understand and develop relevant ISO procedures, revise, distribute, keep records as required.
• Attend to the internal and third-party audits.
• Develop and maintain document control process for efficient management and record all documentation in accordance with Company's Management System.
• Ensure that all the relevant documentation from Clients, Third Parties and Subsidiaries are registered/maintained/secured in the Company's electronic database.
• Prepare/Compile/Put in order/Scan all documents of the tender submission.
• Assist the Manager and prepare the documents, charts and presentation as required.
• Manage/Register/Distribute the incoming and outgoing correspondences.
• Registration and distribution of drawings/documents issued.
• Any ad-hoc duties assigned by supervisor.

(B) Minimum Qualifications/ Job Experience:

• Diploma in Civil/ Structural Engineering or equivalent.
• 3 to 5 years of document control working experience in the civil/building construction industry site and head office.

(C) Knowledge/ Skills/ Abilities:

• Good knowledge of computer software like Excel, Microsoft Word, Power Point, and basic AutoCAD.
• Good knowledge of document control software like Aconex and Construct ware.
• Good organizational and interpersonal skills.
• Able to work independently and as a team.
• Good time management skills with exceptional attention to detail and ability to manage multiple tasks/ projects at one time.
• Excellent verbal and written communication skills.