Document Controller - Project Lifecycle & QA Reporting

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking a meticulous Document Controller in Singapore to manage incoming and outgoing documents and drawings, ensuring accurate tracking, distribution, and compliance with procedures.

You will generate standard and customized reports, review documents timely, and archive both hard and soft copies according to project quality plans. Ideal candidates have at least 3 years of relevant experience in document control, a good grasp of MS Office, and familiarity

Qualifications

• At least 3 years of relevant working experience in document management and control.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred.

Responsibilities

• To handle incoming and outgoing documents and drawings and ensure proper tracking, duplication and distribution to appropriate parties in accordance with established procedures.
• Creates, runs and distributes standard and customized periodic reports, timely document review, approval and documentation in an effective and efficient manner.
• To control all aspects of documentation throughout the project's life cycle such as catalogue, post, distribute, track and compile hard and soft copy.
• Provide support for the Change Control and Document Control processes for the project.
• Track all documents correspondences and transactions effectively.
• File and archive documentation to facilitate easy retrieval.
• Assist completion of requests, searches and queries from any project member.
• Coordinates receipts, maintenance and distribution of documents related to project quality, regulatory, classification, statutory certificates and documentation handling.
• Helps to expedite vendor documentation deliverables. Issues vendor document status reports per project requirements.
• Organizing and filing of technical documents and correspondence with internal and external customers for all documents transmitted
• Maintain confidentiality on sensitive information
• Maintain list of documents and ensure that the documentation is in good order and as per Project Quality Plan (PQP)
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Produce exception reports on late documentation for management review
• Co-ordinating drawings/documents flow between site and main office in Singapore

Skills

Document management

Control

MS Office

Spreadsheets

File management

Tools

Project Information Management System

Job description

The Supreme HR Advisory Pte. Ltd. is seeking a meticulous Document Controller in Singapore to manage incoming and outgoing documents and drawings, ensuring accurate tracking, distribution, and compliance with procedures.

You will generate standard and customized reports, review documents timely, and archive both hard and soft copies according to project quality plans. Ideal candidates have at least 3 years of relevant experience in document control, a good grasp of MS Office, and familiarity