Project Document Controller

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. in Singapore is seeking a Document Controller to manage and track all project documents and drawings. You will ensure proper distribution, keep records, and support change control and PQP-compliant processes.

Required are 3+ years in document management, strong MS Office skills, and familiarity with document control systems. The role is based at Kallang Avenue with Mon-Fri working hours.

Qualifications

• At least 3 years of relevant working experience in document management and control.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred.

Responsibilities

• Handle incoming and outgoing documents and drawings and ensure proper tracking, duplication and distribution.
• Create, run and distribute standard and customized periodic reports with timely reviews.
• Control all aspects of documentation throughout the project life cycle.
• Support Change Control and Document Control processes for the project.
• Track document correspondences and transactions effectively.
• File and archive documentation for easy retrieval.
• Assist completion of requests and queries from project members.
• Coordinate flow of documents related to project quality, regulatory, and certifications.
• Expedite vendor documentation deliverables and issue status reports.
• Organize and file technical documents and correspondence with internal/external customers.
• Maintain confidentiality on sensitive information.
• Maintain list of documents per the Project Quality Plan (PQP).
• Contribute to final project dossiers, as-built portfolios, and archiving.
• Produce exception reports on late documentation for management review.
• Coordinate drawings/documents flow between site and main office in Singapore.

Skills

Document management

MS Office

Spreadsheets

File management

ISO 9001 knowledge

Tools

Project Information Management System

Job description

The Supreme HR Advisory Pte. Ltd. in Singapore is seeking a Document Controller to manage and track all project documents and drawings. You will ensure proper distribution, keep records, and support change control and PQP-compliant processes.

Required are 3+ years in document management, strong MS Office skills, and familiarity with document control systems. The role is based at Kallang Avenue with Mon-Fri working hours.