Project Document Controller | Quality & Compliance

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

Responsibilities include lifecycle documentation control, vendor deliverables, and archiving, with confidentiality and PQP alignment. 3+ years of experience and familiarity with ISO 9001 are preferred.

Qualifications

• At least 3 years of relevant working experience in document management and control.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred

Responsibilities

• Handle incoming and outgoing documents and drawings with proper tracking, duplication and distribution.
• Create, run and distribute periodic reports and ensure timely document review and documentation.
• Control all aspects of documentation throughout the project life cycle including catalogue, post, distribute, track and archive hard and soft copy.
• Support Change Control and Document Control processes for the project.
• Track all document correspondences and transactions effectively.
• File and archive documentation to facilitate easy retrieval.
• Assist completion of requests, searches and queries from project members.
• Coordinate receipts, maintenance and distribution of project quality, regulatory and statutory documents.
• Expedite vendor documentation deliverables and issue status reports as required.
• Organize and file technical documents and correspondence with internal and external customers.
• Maintain confidentiality on sensitive information.
• Maintain lists of documents to ensure documentation aligns with PQP.
• Contribute to compilation of final project dossiers and archiving.
• Produce exception reports on late documentation for management review
• Coordinate drawings/documents flow between site and main office in Singapore

Skills

Document management

MS Office

Spreadsheets

File management systems

Confidentiality

Tools

Project Information Management System

Job description

Responsibilities include lifecycle documentation control, vendor deliverables, and archiving, with confidentiality and PQP alignment. 3+ years of experience and familiarity with ISO 9001 are preferred.