Document Controller | Joo Koon - WEST | Construction/Fire Safety

HAROLD EXPRESS; Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

HAROLD EXPRESS is seeking a detail-oriented Document Controller to support their construction and fire protection projects. You will manage project documents, drawings, submissions, transmittals and records, ensuring documents are controlled, updated and readily accessible to the team.

The role requires a Diploma in Business Administration/Construction or related field, 1 year of document control experience, and proficiency in Microsoft Office.

Qualifications

• Diploma or equivalent qualification in Business Administration, Construction, Engineering, or a related discipline.
• 1 year of experience in document control, preferably within the construction, M&E or fire protection industry.
• Familiarity with construction drawings, technical submissions and project documentation.
• Proficient in Microsoft Office, particularly Excel and Word.
• Experience with document management systems or project collaboration platforms will be an advantage.
• Good organisational and time-management skills with strong attention to detail.
• Able to work independently as well as coordinate effectively with project teams.
• Good communication and interpersonal skills.
• Candidates with experience in fire protection / M&E projects will have an added advantage.

Responsibilities

• Manage and maintain project documents, drawings, specifications, correspondence and technical records.
• Control the issuance, revision and distribution of drawings and project documents.
• Maintain accurate document registers, revision logs and transmittal records.
• Coordinate document submissions and approvals with clients, consultants, main contractors and subcontractors.
• Ensure the latest approved drawings and documents are properly circulated to relevant project teams.
• Monitor document status, including submission, approval, revision and superseded documents.
• Assist project teams with preparation and submission of shop drawings, as-built drawings, material submissions, method statements and other technical documents.
• Maintain proper filing and archiving of project records in accordance with company and project requirements.
• Follow up with project team members on outstanding document submissions and approvals.
• Ensure all documents are properly named, indexed and stored for easy retrieval.
• Support the project team during audits, inspections and project handover by providing the required documentation.
• Perform other administrative and document control duties as assigned.

Skills

Document control

MS Office

Excel

Time management

Coordination

Communication skills

Project documentation

Fire protection / M&E experience

Education

Diploma in Business Administration

Diploma in Construction or Engineering

Tools

Document management systems

Job description

Job Summary

We are looking for a detail-oriented and organised Document Controller on behalf of our client to support their construction and fire protection projects.

The successful candidate will be responsible for managing project documentation, drawings, submissions, transmittals and records to ensure documents are properly controlled, updated and readily available to the project team.

Key Responsibilities

• Manage and maintain project documents, drawings, specifications, correspondence and technical records.
• Control the issuance, revision and distribution of drawings and project documents.
• Maintain accurate document registers, revision logs and transmittal records.
• Coordinate document submissions and approvals with clients, consultants, main contractors and subcontractors.
• Ensure the latest approved drawings and documents are properly circulated to relevant project teams.
• Monitor document status, including submission, approval, revision and superseded documents.
• Assist project teams with preparation and submission of shop drawings, as-built drawings, material submissions, method statements and other technical documents.
• Maintain proper filing and archiving of project records in accordance with company and project requirements.
• Follow up with project team members on outstanding document submissions and approvals.
• Ensure all documents are properly named, indexed and stored for easy retrieval.
• Support the project team during audits, inspections and project handover by providing the required documentation.
• Perform other administrative and document control duties as assigned.

Requirements

• Diploma or equivalent qualification in Business Administration, Construction, Engineering, or a related discipline.
• 1 year of experience in document control, preferably within the construction, M&E or fire protection industry.
• Familiarity with construction drawings, technical submissions and project documentation.
• Proficient in Microsoft Office, particularly Excel and Word.
• Experience with document management systems or project collaboration platforms will be an advantage.
• Good organisational and time-management skills with strong attention to detail.
• Able to work independently as well as coordinate effectively with project teams.
• Good communication and interpersonal skills.
• Candidates with experience in fire protection / M&E projects will have an added advantage.

We regret that only shortlisted candidates will be contacted.