Document Controller

Smitech Engineering Pte Ltd; Singapore; On-site; SGD 40,000 - 58,000; Full time

Job summary

Smitech Engineering Pte Ltd is seeking a meticulous Document Controller to support technical teams and projects in filing and storing project documentation. You will handle hard copies and electronic copies, ensuring clear retrievability and compliance with policies.

You will manage the document numbering system, respond to information requests from residents and authorities, and maintain accurate, up-to-date records with keen attention to detail and strong English communication skills.

Qualifications

• Requires Diploma/Nitec in engineering with construction project experience.
• Excellent understanding of drawings, details, and terms used in construction disciplines.
• 3–5 years of experience in construction industry.

Responsibilities

• Support technical teams by filing and storing project documentation.
• Receive, catalogue, and store hard and electronic copies per policies.
• Allocate and control document numbering for project work.
• Ensure filing is accurate and easily retrievable.
• Respond to information requests from project staff, residents, and authorities.
• Keep information up-to-date with accurate updates.

Skills

Attention to detail

English proficiency

Documentation management

Education

Nitec/Diploma in Engineering

Diploma in any discipline

Job description

Support the technical teams, departments and projects in the filing and storing of project related documentation. Documentation may be of a confidential or sensitive nature and need to be stored in line with company and industry guidelines

• Supports technical projects and departments.
• Receives, catalogues and stores hard copies and electronic copies of all technical drawings, reports and related information in an orderly manner, in line with policies and procedures.
• Allocates and controls the document numbering system for the project work.
• Works with precision to ensure that all electronic and hard copy filing is accurate and is easily retrievable.
• Responds in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel.
• Accurately updates information as required
• Nitec/Diploma in Engineering with at least 5 years of experience in a construction project
• Must have an excellent understanding of drawings and details and terms used in the various engineering disciplines in construction
• Keen attention to details

Candidate must

• Diploma in any discipline.
• 3-5 years of working experience in construction industry.
• Strong command of English Language as the nature of the job requires writing letters to the residents and managing all corresponds from the residents and authorities