Document Controller

Aibel; Singapore; On-site; SGD 55,000 - 90,000; Full time

Job summary

Aibel is seeking a skilled Document Controller to manage the lifecycle of project documentation in Singapore. You will establish and maintain document control systems, ensure proper registration, distribution, and archival of engineering and supplier documents.

The role requires 5 years in oil & gas or EPC document control, familiarity with FEED and FPSO projects, and proficiency with ProArc or similar EDMS. Join a dynamic team ensuring quality and compliance across projects.

Qualifications

• 5 years of document control experience within the Oil & Gas or EPC industry.
• Experience supporting FEED, detailed engineering, EPC, EPCC, or FPSO projects is preferred.
• Familiarity with engineering documentation and industry standards.

Responsibilities

• Establish and maintain project-specific document control systems and processes.
• Manage the complete lifecycle of project documentation from creation to archiving for engineering and supplier documentation.
• Document registration, distribution, and tracking.
• Review document submissions for compliance with project numbering, naming conventions, and revision controls.
• Ensure timely distribution of issued documents to internal and external stakeholders.
• Verification of document authorization and compliance with quality procedures.
• Maintenance of Master Deliverables Register.
• Control of document numbering and revision management.
• Electronic and hardcopy filing, archiving, and records management.
• Generate document logs, transmittals, reports, and project documentation records.
• Provide document reproduction, scanning, filing, retrieval, and distribution support.
• Compile document packages, data books, and project handover documentation.
• Prepare weekly document control updates and participate in departmental/project meetings.
• Ensure document management activities are performed using systems such as ProArc or other EDMS platforms.
• Support continuous improvement initiatives, quality objectives, and training activities.
• Maintain a safe, professional, and positive work environment.
• Adhere to company policies, code of conduct, and the highest standards of ethical behaviour.

Skills

MS Office

ProArc

Document control

Transmittals

Education

ITE/Diploma in Business Administration or Engineering

Tools

ProArc

Job description

With Aibel you have a chance to develop your career through a range of projects in renewables and oil and gas. We call ourselves Engineering Pioneers. Whatever our job is, we approach it with creativity, curiosity and a drive to find new and better solutions. First we imagine the future. Then we build it.

Job responsibilities:

Report to the Manager in Engineering Management and Project Engineering Manager when assigned to projects.

Establish and maintain project-specific document control systems and processes.

Manage the complete lifecycle of project documentation from creation to archiving for engineering and supplier documentation, including:

Document registration, distribution, and tracking.

Review document submissions for compliance with project numbering, naming conventions, and revision controls.

Ensure timely distribution of issued documents to internal and external stakeholders.

Verification of document authorization and compliance with quality procedures.

Maintenance of Master Deliverables Register.

Control of document numbering and revision management.

Electronic and hardcopy filing, archiving, and records management.

Generate document logs, transmittals, reports, and project documentation records.

Provide document reproduction, scanning, filing, retrieval, and distribution support.

Compile document packages, data books, and project handover documentation.

Prepare weekly document control updates and participate in departmental/project meetings.

Ensure document management activities are performed using systems such as ProArc or other EDMS platforms.

Support continuous improvement initiatives, quality objectives, and training activities.

Maintain a safe, professional, and positive work environment.

Adhere to company policies, code of conduct, and the highest standards of ethical behaviour.

Work experience requirements:

5 years of document control experience within the Oil & Gas or EPC industry.

Experience supporting FEED, detailed engineering, EPC, EPCC, or FPSO projects is preferred.

Familiarity with engineering documentation and industry standards

Qualifications:

ITE/Diploma in Business Administration, Engineering, or a related discipline.

Other skills:

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Hands-on experience, ProArc, or similar systems.

Understanding of document numbering systems, revision control, and transmittal processes.

We regret only shortlisted candidates will be notified

Other information:

Work location: Singapore

Application deadline: