Secretary / Personal Assistant

Private Advertiser; Singapore; Hybrid; SGD 36,000 - 60,000; Full time

Benefits offered by this job

Parental leave

Professional development

Work from home

Beverages in office

Flexible hours

Vibrant mall location

Job summary

Distinct Professional Group (DPG) in Singapore seeks a diligent Secretary/Personal Assistant to support the Director with secretarial and administrative tasks. You will manage calendars, coordinate meetings, travel, and correspondence while ensuring smooth day-to-day operations across teams.

You will handle reports, minutes, invoices, and confidential information, contributing to a professional and efficient work environment. This role offers work-from-home options and flexible hours.

Qualifications

• GCE A-Level preferred.
• Secretary experience is a plus.
• Able to commit for two years or more.

Responsibilities

• Provide administrative support, including managing calendars, scheduling meetings, and handling calls.
• Organize and maintain files, records, and documents for team activities and client information.
• Assist in preparing reports, presentations, and materials for meetings and projects.
• Coordinate and manage meetings, conferences, and team events, including taking minutes and following up on action items.
• Serve as a point of contact for internal and external communications with clients and stakeholders.
• Manage travel arrangements, including itineraries, accommodations, and transportation for the team and clients.
• Process and track invoices, receipts, and purchase requests, ensuring timely payments and accurate records.
• Assist in organizing company events, workshops, and projects, ensuring deadlines are met.
• Provide high‑level administrative support to the Managing Director, including scheduling appointments and preparing materials.
• Handle confidential information with discretion and assist with personal errands and financial management tasks.

Skills

Secretary experience

Education

GCE A-Level

Job description

About the role

As a Secretary / Personal Assistant, you will provide secretarial support and administrative support to the Director. In this role, you will play a key part in ensuring smooth operations across teams by managing administrative tasks, coordinating meetings, handling correspondence, organizing travel arrangements, and supporting various day-to-day operations to help the Director focus on key priorities.

Key responsibilities

• Provide administrative support, including managing calendars, scheduling meetings, and handling calls.
• Organize and maintain files, records, and documents for team activities and client information.
• Assist in preparing reports, presentations, and materials for meetings and projects.
• Coordinate and manage meetings, conferences, and team events, including taking minutes and following up on action items.
• Serve as a point of contact for internal and external communications with clients and stakeholders.
• Manage travel arrangements, including itineraries, accommodations, and transportation for the team and clients.
• Process and track invoices, receipts, and purchase requests, ensuring timely payments and accurate records.
• Assist in organizing company events, workshops, and projects, ensuring deadlines are met.
• Provide high‑level administrative support to the Managing Director, including scheduling appointments and preparing materials.
• Handle confidential information with discretion and assist with personal errands and financial management tasks.

About you

• GCE A-Level preferred
• Secretary experience is a plus
• Able to commit for two years or more

Benefits

• Parental leave
• Professional development
• Work from home
• Free beverages and drinks in the office
• Flexible working hours with option to work from home on some days
• Office located in a vibrant mall, surrounded by restaurants, entertainment, and shopping

About us

Distinct Professional Group (DPG) is a company of driven, dedicated individuals that provides financial assistance to clients. We are a supportive, friendly, and open work culture which strives to make everyone feel at ease and supported. Our company is driven and yet values having fun, with enjoyable team-building activities such as archery, Hydrodash at Sentosa, and more.