Part/Full time Sales Admin/Assistant

BLOOM TO SUCCESS; Singapore; On-site; SGD 45,000 - 75,000; Full time

Job summary

BLOOM TO SUCCESS in Singapore seeks a responsible Personal Assistant to support a Director with day-to-day operations. You will manage calendars, arrange travel, support meetings and coordinate recruitment, while maintaining confidentiality and professionalism.

The role requires strong organisational and communication skills, fluency in English and Mandarin, and the ability to work independently, multitask, and leverage AI tools to boost productivity.

Qualifications

• Highly organised and detail-oriented.
• Proactive with strong follow-up and execution skills.
• Able to coordinate people and keep a team on track.

Responsibilities

• Managing the director's calendar, appointments, meetings and reminders
• Coordinating travel arrangements (flights, accommodation, itineraries) for business and personal needs
• Supporting team meetings, trainings, campaigns and activities
• Tracking team goals, action items, deadlines and follow-ups
• Preparing simple productivity reports and meeting updates
• Recruitment coordination and interview scheduling
• Content planning and basic creation for social media
• Adopting AI tools to improve productivity
• Liaising with clients and external parties
• Ensuring priorities are followed through and important matters are progressed
• Recruitment and interviewing activities

Skills

Organizational skills

Communication

Proactivity

Multitasking

English & Mandarin

Job description

Looking for a responsible, organised and proactive Personal Assistant to support me in my day-to-day work as a Director.

Key responsibilities include:

• Managing my calendar, appointments, meetings and reminders
• Coordinating business and personal travel arrangements, including flights, accommodation, itineraries and schedules
• Supporting team meetings, trainings, campaigns and activities
• Helping to track team goals, action items, deadlines and follow-ups to improve overall productivity
• Preparing simple productivity reports, trackers and meeting updates
• Following up with team members on outstanding tasks and agreed action plans
• Assisting with recruitment coordination, interview scheduling and candidate follow-ups
• Supporting social media content planning, posting and simple content preparation
• Helping the team adopt simple AI tools and workflows to work more efficiently
• Source vendors, seminars, client events, team bonding activities and business functions
• Boost up productivity and manpowers
• Assisting with research and preparation of materials
• Liaising with clients, team members and external parties when required
• Keeping track of priorities and ensuring important matters are followed through
• Recruitment and interviewing

What I'm looking for:

• Highly organised and detail-oriented
• Proactive and able to anticipate what needs to be done
• Strong follow-up and execution skills
• Comfortable coordinating people and keeping a team on track
• Fluent with English and Mandarin speaking
• Willing to learn and explore new AI tools to improve productivity
• Responsible, reliable and able to work independently
• Good communication and interpersonal skills
• Able to multitask
• Discreet and professional when handling confidential information
• Willing to travel when required

Most importantly, I'm looking for someone who can help me create better structure, improve team productivity, explore smarter ways of working with AI, and make sure important plans are executed — not just someone who waits for instructions.