Data Entry (HR & Admin)

Interno Engineering (1996) Pte Ltd; Singapore; On-site; SGD 3,500 - 5,500; Full time

Job summary

Interno Engineering (1996) Pte Ltd seeks a payroll administrator to ensure accurate timekeeping, update Infotech payroll data, and enforce controls on loans and deductions. You will finalize hours, process bank files, and resolve payment issues while coordinating with HR and Finance to meet tight monthly deadlines.

The role requires detail-orientation, proactive problem-solving, and clear communication across all levels.

Qualifications

• Available to start immediately.
• Knowledge with Infotech Payroll & TMS modules is an advantage.
• Detail-oriented, proactive, and patient.
• Consistently have the passion to improve your work procedures and bring up to the team for discussion.
• Problem-solving and flexible thinking.
• Clear communication across all levels.
• Responsible team player—plan leave to avoid payroll timelines.

Responsibilities

• Check timecard against Info-tech clocking and ensure absent days are not given hours by the supervisors.
• Update and ensure accuracy of infotech database (new join, cancellation, salary, expiry dates & passport).
• Enforce controls on advances/loans records, prepare bank file and recover fully.
• Ensure allowance and deductions are reflected in the payroll.
• Finalize payroll hours by the 5th; submit bank files by the 6th or 7th.
• Resolve bounced payments quickly and finalize cash salary amount by the 8th.
• Keep HR and HOD informed of payroll queries; respond within 2 working days.
• Submit job costing reports by the 10th; issue payslips by the 14th.
• Monitor loan balances monthly with Finance; ensure vouchers and agreements are signed and scanned.
• Maintain petty cash and update rise/increment records in Excel promptly.
• Prepare for salary settlements, IR21 tax clearance, and Home Leave processes.

Skills

Infotech Payroll

TMS modules

Detail-oriented

Proactive

Patient

Problem-solving

Communication

Team player

Leave planning

Tools

Infotech Payroll

TMS

Job description

Job Description

• Check timecard against Info-tech clocking and ensure absent days are not given hours by the supervisors.
• Update and ensure accuracy of infotech database (eg. new join, cancellation, Home Leave records, basic salary, wp expiry dates, csoc expiry dates, passport expiry dates & etc).
• Enforce strict controls on advances/ loans-record, prepare bank file and recover fully.
• Ensure allowance and deductions are reflected in the payroll.
• Finalize data entries of payroll hours by the 5th; submit bank files by the 6th or latest 7th.
• Resolve bounced payments quickly.
• Finalise cash salary amount and coordinate to get the cash ready by the 8th.
• Keep the HR team & HOD informed of any payroll queries and respond to workers/ supervisors within 2 working days.
• Submit job costing reports by the 10th.
• Issue payslips by the 14th.
• Check and tally balance of loan to workers against records of Finance Department on a monthly basis.
• Prepare and ensure original vouchers, loan agreements, payslips of cash salary, and etc are signed, returned, and scanned to server.
• Keep track of salary advances and giro transfers in Excel in a timely manner.
• Update and ensure accuracy of the increment excel in a timely manner.
• Prepare for settlement of salary, IR21 tax clearance, salary payment (including bank files for approver) for Home Leave Workers/ Resigned Workers and update in Excel in a timely manner.
• Check and submit yearly Employment Income IR8A.
• Prepare the required documents and respond to queries raised by the Finance auditor.
• Apply for levy waiver.
• Support ad-hoc tasks (e.g., Provide name list and payroll information for top management/ surveys/ policy renewals/ submissions).
• Apply for bank accounts and distribute ATM cards in return with workers' acknowledgements.
• Monitor passport and CSOC expiry dates, arrange timely renewals, and register workers for CSOC classes as needed.
• Maintain petty cash records.
• Reply to WhatsApp messages promptly.

Requirements：

• Available to start immediately
• Knowledge with Infotech Payroll & TMS modules is an advantage
• Detail-oriented, proactive, and patient
• Consistently have the passion to improve your work procedures and bring up to the team for discussion
• Problem-solving and flexible thinking
• Clear communication across all levels
• Responsible team player-plan leave to avoid payroll timelines