Crewing Executive (West)

PEOPLE PROFILERS PTE. LTD.; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

PEOPLE PROFILERS PTE. LTD. in Singapore seeks a Crewing and Project Personnel Coordination professional to manage work permit applications, medical examinations, and documentation for offshore deployments.

You will liaise with agents, customers, vessel owners, and internal teams to ensure timely submissions. The role requires meticulous attention to detail, strong communication, and MS Office proficiency. Experience with BOSIET and offshore medical exams is advantageous for mobilisation

Qualifications

• Minimum requirement: GCE O Level, NITEC or Diploma in any discipline.
• Strong communication and coordination skills.
• Proficiency in MS Office applications (Excel, Word, Outlook).
• Experience with offshore personnel documentation and certifications is advantageous.

Responsibilities

• Coordinate with appointed agents on work permit applications and offshore deployment requirements.
• Liaise with customers to obtain supporting letters and documentation for work permits.
• Coordinate with vessel owners to obtain crew lists and compile required crew documentation.
• Work with internal departments to ensure timely compilation and submission of project personnel documents.
• Arrange offshore medical examinations (OGUK/OEUK, Norwegian, PETRONAS) as required.
• Coordinate with Finance to process medical invoices and related payments.
• Liaise with HR to coordinate travel arrangements for project personnel and offshore campaigns.
• Monitor and follow up on the status of work permits, medical clearances and documentation for offshore mobilisation.

Skills

Communication

Coordination

MS Office proficiency

Attention to detail

Education

GCE O Level/NITEC/Diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Crewing and Project Personnel Coordination

• Coordinate with appointed agents on work permit applications, including Sabah work permits and other relevant offshore deployment requirements.


• Liaise with customers to obtain supporting letters and necessary documentation for work permit applications.


• Coordinate with vessel owners to obtain crew lists and compile all required crew documentation.


• Work closely with internal departments to ensure timely compilation and submission of project personnel documents.


• Arrange offshore medical examinations, including OGUK/OEUK, Norwegian and PETRONAS medical examinations, as required by project specifications.


• Coordinate with the Finance department to process medical examination invoices and related payments.


• Liaise with HR and relevant departments to coordinate travel arrangements for project personnel, including work permit applications and offshore Transportation and Installation (T&I) campaigns.


• Monitor and follow up on the status of work permits, medical clearances and personnel documentation to ensure readiness for offshore mobilisation.

Documentation and Compliance

• Maintain and update project personnel CVs and related records.


• Monitor the validity of offshore personnel certifications, including BOSIET, offshore medical certificates and other mandatory training certifications.


• Coordinate the renewal of personnel certifications and medical examinations before expiry.


• Maintain accurate and updated personnel records to ensure compliance with client, project and offshore deployment requirements.


• Provide regular updates to management on crew documentation, permit applications and personnel mobilisation readiness.

Job Requirements

• Minimum GCE O Level, NITEC or Diploma in any discipline.


• Minimum 1-2 years of relevant working experience in crewing, manning, marine operations, offshore personnel coordination or related administrative functions.


• Experience in the marine, offshore or Oil & Gas industry will be an advantage.


• Familiarity with offshore personnel documentation, work permit applications and certification requirements such as BOSIET and offshore medical examinations is advantageous.


• Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.


• Good communication, interpersonal and coordination skills.


• Able to liaise effectively with clients, vessel owners, appointed agents and internal departments.


• Organised, meticulous and able to manage multiple tasks and deadlines.


• Able to work independently and collaboratively in a fast-paced project environment.