Crewing and Manning Executive

OMEGA 365 SINGAPORE PTE. LTD.; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

OMEGA 365 SINGAPORE PTE. LTD. invites an administration coordinator to support work-permit processes, crew documentation, and personnel records.

The role requires coordinating with agents, customers, vessel owners, and project teams to ensure compliant and timely paperwork. You will handle medical examinations, travel arrangements, and invoice processing. A 1–2 year background in admin or crewing is preferred, with strong organisational and communication skills.

Qualifications

• Minimum GCE O-Level qualification or equivalent.
• 1–2 years of relevant administration or personnel coordination experience.
• Strong organisational and time-management skills.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office (Word and Excel).

Responsibilities

• Coordinate with appointed agents on work permit applications, including Sabah work permits, and provide regular progress updates to the Head of Department.
• Liaise with customers to obtain supporting letters required for work permit applications.
• Coordinate with vessel owners to obtain crew lists and compile the required crew documentation.
• Work closely with the project team to compile and maintain project personnel documentation.
• Arrange offshore medical examinations with clinics, including OGUK, Norwegian and PETRONAS medical examinations.
• Submit clinic invoices to Finance for payment processing.
• Coordinate with HR on travel arrangements for project personnel travelling for work permit applications or T&I campaigns.
• Maintain and update project personnel CVs and records.
• Maintain accurate and up-to-date records of project personnel documentation, including BOSIET certificates, offshore medical certificates and other relevant training certificates.
• Monitor document expiry dates and coordinate timely renewals to ensure all required documentation remains valid.

Skills

Organisational skills

Time management

Communication

Education

GCE O-Level or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Monthly Salary: S$3,000-S$4,000, depending on qualifications and relevant experience. Working Days: 5 days per week. Working Hours: 8:30 AM-5:30 PM. Transport: Company transport provided from Clementi MRT Station.

Job Responsibilities

• Coordinate with appointed agents on work permit applications, including Sabah work permits, and provide regular progress updates to the Head of Department.
• Liaise with customers to obtain supporting letters required for work permit applications.
• Coordinate with vessel owners to obtain crew lists and compile the required crew documentation.
• Work closely with the relevant project team members to compile and maintain project personnel documentation.
• Arrange offshore medical examinations with clinics, including OGUK, Norwegian and PETRONAS medical examinations, as required.
• Submit clinic invoices to the Finance Department for payment processing.
• Coordinate with HR on travel arrangements for project personnel travelling for work permit applications or T&I campaigns, where required.

Other Responsibilities

• Maintain and update project personnel CVs and records.
• Maintain accurate and up-to-date records of project personnel documentation, including BOSIET certificates, offshore medical certificates and other relevant training certificates.
• Monitor document expiry dates and coordinate timely renewals to ensure all required documentation remains valid.

Job Requirements

• Minimum GCE O-Level qualification or equivalent.
• 1-2 years of relevant experience in administration, crewing, personnel coordination or project support.
• Good organisational and time-management skills, with strong attention to detail.
• Good communication and interpersonal skills, with the ability to liaise effectively with internal and external stakeholders at different levels.
• Proficient in Microsoft Office applications, including Word and Excel.
• Able to manage multiple tasks and meet deadlines.
• Experience in the offshore, marine or oil and gas industry would be an advantage.