Executive, Crewing

Aesen Group; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

Aesen Group in Singapore is seeking a diligent Crewing Coordinator to support operations across our fleet. You will verify crew qualifications, manage documentation, and coordinate changes to ensure compliance with STCW, flag state rules, and client requirements.

The role emphasizes meticulous records, onboarding and recruitment processes, visa handling, and timely reporting, with exposure to offshore vessel operations and a collaborative team environment.

Qualifications

• Minimum 2-3 years of crewing, maritime operations, or ship management experience.
• Experience handling crew changes, documentation, and recruitment processes.
• Familiarity with offshore vessel operations preferred.

Responsibilities

• Support the Crewing Manager in managing crew operations and ensuring regulatory and company compliance.
• Verify crew qualifications, certifications, and documentation before deployment.
• Maintain accurate crew records in the crewing system.
• Prepare crew matrices and compile crew documentation for client submissions.
• Coordinate crew changes, mobilization, and demobilization for vessels.
• Ensure joining crew possess required competencies, certifications, and approvals.
• Handle crew sourcing, recruitment, onboarding, and retention activities.
• Manage visa applications, crew certification, and flag state documentation.
• Ensure IMS, client requirements, and maritime regs compliance.
• Monitor crew appraisals and performance evaluations by Masters and shore-based supervisors.
• Assist with accruals and crewing reports; liaise with stakeholders.

Skills

Organizational skills

Attention to detail

Communication skills

Problem-solving

Data management

Report preparation

Education

Diploma in Maritime Studies

Bachelor's degree in Shipping Management

Tools

Crewing management system

Microsoft Office

Job description

• Support the Crewing Manager in managing crew operations and ensuring compliance with regulatory and company requirements.
• Verify crew qualifications, certifications, and documentation before deployment.
• Maintain accurate and up-to-date crew records in the crewing management system.
• Prepare crew matrices and compile crew documentation for client submissions.
• Coordinate crew changes, mobilization, and demobilization for assigned vessels.
• Ensure all joining crew possess the required competencies, certifications, and approvals to meet operational and client requirements.
• Handle crew sourcing, recruitment, onboarding, and retention activities.
• Manage visa applications, crew certification requirements, and flag state documentation.
• Ensure compliance with company IMS, client requirements, and applicable maritime regulations.
• Monitor crew appraisals and performance evaluations conducted by Masters and shore-based supervisors.
• Administer P&I claims by compiling required documentation and tracking related costs.
• Support localization initiatives and maintain targeted local crewing ratios across the fleet.
• Verify crewing-related expenses and ensure timely submission of accruals and regular crewing reports.
• Liaise with internal stakeholders, clients, agents, and authorities on crewing matters.

Education

• Diploma or Bachelor Degree in Maritime Studies, Shipping Management, Business Administration, Human Resources, or a related field.
• Relevant maritime or crewing certifications will be an added advantage.

Experience

• Minimum 2-3 years of experience in crewing, maritime operations, or ship management.
• Experience handling crew changes, crew documentation, and recruitment processes.
• Familiarity with offshore vessel operations is preferred.

Technical Knowledge

• Good understanding of STCW requirements, flag state regulations, and maritime industry standards.
• Knowledge of crew certification, visa processing, work permits, and travel arrangements.
• Familiarity with crewing management systems and Microsoft Office applications.
• Understanding of client crewing requirements and audit/compliance expectations.

Skills & Competencies

• Strong organizational and coordination skills.
• Excellent attention to detail, particularly in document verification and compliance management.
• Good communication and interpersonal skills to liaise with crew, clients, agents, and internal stakeholders.
• Ability to work under pressure and meet tight operational deadlines.
• Strong problem-solving and decision-making abilities.
• Proficient in report preparation and data management.

Personal Attributes

• Self-motivated, responsible, and proactive.
• High level of integrity and confidentiality when handling crew information.
• Team player with a positive attitude and willingness to support operational requirements.
• Flexible and adaptable to changing vessel schedules and crewing demands.