Crewing Executive (Shipowner)

GREATSHIP GLOBAL OFFSHORE SERVICES PTE. LTD.; Singapore; On-site; SGD 39,000 - 78,000; Full time

Job summary

GREATSHIP GLOBAL OFFSHORE SERVICES PTE. LTD. seeks an experienced recruiter to source officers and crew for vessels, ensuring regulatory compliance and company requirements. The role involves maintaining extensive crew records and coordinating training, medicals, visas and sea time documentation.

You will arrange travel, optimize costs, and keep payroll-related tasks in sync with the office. Regular vendor evaluation and data updates in ERP are key parts of the job.

Qualifications

• Minimum professional experience in recruitment or crew resourcing.
• Proficient with MS Office and basic data handling.
• Strong communication and interpersonal skills; able to work in small teams.

Responsibilities

• Recruit officers and crew for vessels per regulatory and company needs.
• Maintain crew records: training certificates, medicals, visas, sea time, updates.
• Arrange travel and accommodation for crew, optimize travel costs.
• Coordinate timely salary payments and allowances with office team.
• Maintain crew data in ERP systems and update Sign On/Off records.
• Evaluate vendor performance (manning, travel, port agents).
• Annual assessment of service providers with feedback on continuation or change.
• Assist other ops and admin tasks as assigned by management.
• Any other duties as requested by Manager.

Skills

Recruitment experience

MS Office

Crew management

Communication skills

Team collaboration

Education

A-Level or equivalent

Tools

ERP systems

Job description

Roles & Responsibilities

1. Recruitment of officers and crew on the vessels as per regulatory, company policy and commercial requirements, in consultation with Manager- Manning.

2. Monitor and update crews’ personal records, ensure all crew have all the essential training certificates, medical reports, visas, sea time records to meet matrix and company requirements.

3. Facilitate travel arrangements for crew mobilization and demobilization, including booking air, ferry, and land tickets, visa applications, and hotel accommodations. Optimize crew travel costs.

4. Coordinate with office team for timely payments of salary & applicable allowance.

5. Maintains crew data on company ERP systems and update regularly (Sign On & Sign Off).

6. Vendor performance Management Evaluation of Vendor Performance (manning agent, travel agent, port agent)

7. Undertake an annual assessment of services provider, provides feedback and accordingly advice as to continue / change the service providers.

8. Assist other operational functions and office administration on tasks assigned by the management.

9. Other duties as may be assigned by Manager and Management.

Requirements

• Minimum ‘A’ Level Education or equivalent.
• Proficient in Microsoft Office suite.
• Experienced in a similar capacity.
• Good communication and interpersonal skills.
• Works well with small teams.