Ship Crewing Officer (Ship Owner)

Direct Search Global; Singapore; On-site; SGD 33,000 - 61,000; Full time

Job summary

Direct Search Global in Singapore is seeking a crewing coordinator to manage marine personnel matters, coordinate crew changes and ensure regulatory compliance. The role involves liaising with vessel teams, port agents and recruitment agencies while maintaining essential documentation and records.

The candidate should have English communication skills, be organised and capable of coordinating multiple crew movements with deadlines, and work effectively with various internal and external teams.

Qualifications

• GCE O' or A' Level qualification required.
• Maritime Studies, Nautical Studies, Maritime Transportation or related discipline advantageous.

Responsibilities

• Coordinate marine personnel matters for assigned vessels with shipboard teams, port agents and recruitment agencies.
• Plan and arrange crew changes with cost-effective travel and logistics.
• Verify crew certificates and supporting documents are complete and valid for deployment.
• Ensure crewing activities comply with regulatory requirements and company policies.
• Maintain crew appraisal reports, P&I records and other personnel documentation.
• Process and track invoices related to port services, travel and crew changes.
• Update crew information and records in the ship-management system per procedures.
• Provide administrative support to the crewing team and take on duties from management.

Skills

Communication

Organisation

Coordination

Stakeholder management

Education

GCE O/A Levels

Maritime studies (advantage)

Job description

Key Responsibilities

• Coordinate marine personnel matters for assigned vessels, liaising with shipboard teams, port agents and recruitment agencies.
• Plan and arrange crew changes, ensuring smooth execution and cost-effective travel and logistical arrangements.
• Verify that crew certificates and supporting documents are complete, valid and appropriate for deployment.
• Ensure crewing activities comply with applicable regulatory requirements and company policies.
• Maintain crew appraisal reports, P&I-related records and other personnel documentation.
• Process and track invoices relating to port services, travel and crew changes.
• Update crew information and records in the ship-management system in accordance with company procedures.
• Provide administrative support to the crewing team and carry out other duties assigned by management.

Requirements

• Minimum GCE 'O' or 'A' Level qualification.
• A qualification in Maritime Studies, Nautical Studies, Maritime Transportation or a related discipline would be advantageous.
• At least 1 year of relevant experience, preferably in crewing or marine personnel administration.
• Good written and verbal communication skills in English.
• Organised and detail-oriented, with the ability to coordinate multiple crew movements and deadlines.
• Able to work effectively with vessel teams, agents and internal departments.