Corporate Services Associate – Offshore & Compliance

Trident Trust; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

Trident Trust, a leading provider of corporate, trust and fund services, is seeking a highly organized Corporate Administrator to support its Corporate Services team in Singapore. You will assist with administration and secretarial duties for Offshore/Singapore entities and help manage client relationships while ensuring regulatory compliance.

Responsibilities include maintaining records, preparing resolutions and filings, handling KYC/CDD reviews, AML compliance, and liaising with clients,

Qualifications

• Diploma or Degree in Business Administration, Corporate Administration, Law, Accountancy, Finance, or related discipline.
• 1-2 years of experience in administration, corporate services, company secretarial, compliance, trust, fiduciary, or related fields preferred.
• Fresh graduates will also be considered.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong attention to detail with the ability to maintain accurate records, identify discrepancies and manage large volumes of data.
• Good organisational and time management skills, with the ability to manage multiple priorities and deadlines.
• Basic understanding of Offshore/Singapore corporate regulatory requirements, including ACRA filings and corporate governance matters, would be advantageous.
• Exposure to KYC/CDD reviews, client onboarding, periodic reviews, file reviews, or administrative support functions would be beneficial.
• Familiarity with VPoint or other corporate secretarial systems would be advantageous but not essential.
• Strong communication and interpersonal skills, with the ability to interact effectively with clients and internal stakeholders.
• Able to work independently as well as collaboratively within a team environment.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Positive attitude, willingness to learn, and strong sense of responsibility.
• Only Singapore Citizens and Singapore Permanent Residents (PRs) will be considered for this position.
• Positive and cheerful personality with a strong work ethic and client-centric focus.
• Forward-thinking, adaptable, and able to perform well in a fast-paced environment.
• Self-motivated with a proactive and 'can-do' attitude.
• Meticulous, detail-oriented, and well-organised with the ability to manage multiple priorities effectively.
• Excellent time management skills and ability to prioritise tasks and meet deadlines.
• Resourceful, dependable, and able to take initiative.
• Strong team player with good interpersonal and communication skills.
• Ability to establish and maintain effective client and stakeholder relationships.
• Proficiency in spoken and written Mandarin is preferred to support Chinese-speaking clients.

Responsibilities

• Assist with the administration of a portfolio of Offshore/Singapore entities and support the delivery of corporate secretarial services.
• Maintain accurate and up-to-date statutory records, registers, corporate documents, and internal databases.
• Assist in the preparation of resolutions, minutes, statutory forms, annual filings, and other corporate documentation.
• Monitor statutory deadlines and support timely filing of Economic Substance Notifications and Returns, Annual Returns, AGM matters, and other regulatory submissions.
• Assist with bank account opening applications, maintenance matters, banking documentation, and payment-related requests.
• Support CorpPass administration and Work Pass matters where applicable.
• Assist with client onboarding, KYC/CDD reviews, due diligence checks, periodic reviews, file reviews, and ongoing monitoring activities.
• Conduct file reviews to ensure client records, statutory documents, and information maintained in internal systems are complete, accurate, and up to date.
• Support remediation exercises, data cleansing initiatives, and statutory records housekeeping projects.
• Assist in ensuring compliance with internal policies, AML/CFT requirements, regulatory obligations, and Trident's quality standards.
• Support client billing, invoicing, debtor follow-up, and other administrative matters.
• Liaise with clients, auditors, tax agents, banks, regulators, and internal stakeholders on administrative and corporate services matters.
• Keep abreast of relevant regulatory and compliance developments through training and on-the-job learning.
• Handle confidential information with professionalism and discretion.
• Support operational improvement initiatives, special projects, and other ad-hoc duties assigned by management from time to time.

Skills

Attention to detail

Time management

Communication skills

Team player

Organisational skills

Mandarin proficiency

Education

Diploma/Degree in Business Administration/Corporate Administration/Law/Accountancy/Finance

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Trident Trust, a leading provider of corporate, trust and fund services, is seeking a highly organized Corporate Administrator to support its Corporate Services team in Singapore. You will assist with administration and secretarial duties for Offshore/Singapore entities and help manage client relationships while ensuring regulatory compliance.

Responsibilities include maintaining records, preparing resolutions and filings, handling KYC/CDD reviews, AML compliance, and liaising with clients,