Corporate Administrator

Trident Trust; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

Trident Trust is seeking a highly organized Corporate Administrator to join its Corporate Services team in Singapore. The role involves supporting administration, periodic review, and compliance activities while delivering high-quality service and regulatory adherence in a fast-paced environment.

You will maintain corporate records, assist with filings, coordinate meetings, manage documentation, and support bank and Work Pass matters as needed.

Qualifications

• Diploma/Nitec or equivalent qualification required.
• 1-2 years experience in administration, corporate services, or related fields preferred; fresh graduates considered.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong attention to detail and accuracy with large volumes of data.
• Good organisational and time management skills with ability to meet deadlines.
• Basic understanding of Offshore/Singapore corporate regulatory requirements (ACRA filings) is advantageous.
• Mandarin proficiency preferred to support Chinese-speaking clients.

Responsibilities

• Provide general administrative support to the Corporate Services team across assigned Singapore and Offshore client portfolios.
• Coordinate meetings, appointments, calendars, and scheduling.
• Support periodic reviews and remediation activities to ensure records and documents are up to date.
• Maintain accurate statutory records, corporate documents, trackers, and filing systems.
• Prepare and handle corporate and administrative documents using approved templates.
• Update internal systems and trackers with timely information.
• Monitor outstanding documentation and follow up through to completion.
• Coordinate routine statutory filings and annual compliance requirements.
• Support bank account openings, banking documentation, and Work Pass matters where applicable.
• Handle confidential information with professionalism and discretion.
• Contribute to operational improvements and ad-hoc projects as required.

Skills

Microsoft Office

Attention to detail

Organisational skills

Time management

Communication

Team collaboration

Mandarin (preferred)

Education

Diploma/Nitec or equivalent

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

The Role

We are seeking a highly organised, detail-oriented, and proactive Corporate Administrator to join Trident's Corporate Services team. The successful candidate will support administration, periodic review, and compliance-related activities while contributing to high-quality service delivery, regulatory compliance, and operational excellence in a fast-paced environment.

Reporting Line

• Corporate Services, Senior Manager / Head of Corporate Services

Duties

• Provide general administrative support to the Corporate Services team across assigned Singapore and Offshore client portfolios.
• Coordinate meetings, appointments, calendars, and other scheduling arrangements for the team where required.
• Support periodic reviews and remediation activities to ensure corporate records, statutory documents, and internal information are complete, accurate, and up to date.
• Maintain accurate and up-to-date statutory records, corporate documents, internal databases, trackers, and filing systems.
• Assist in the preparation, circulation, execution, mailing, scanning, filing, and safekeeping of corporate and administrative documents using approved templates and procedures.
• Prepare cover letters, standard correspondence, forms, and other administrative documentation using approved templates.
• Update internal systems and trackers, ensuring information is recorded accurately and in a timely manner.
• Monitor outstanding documentation, follow up with relevant parties, and track administrative actions through to completion.
• Coordinate routine statutory filings, annual compliance requirements, and regulatory submissions under supervision.
• Support bank account opening applications, banking documentation, payment-related requests, CorpPass administration, and Work Pass matters where applicable.
• Maintain proper records and handle confidential information with professionalism, accuracy, and discretion.
• Handle confidential information with professionalism and discretion.
• Support operational improvement initiatives, special projects, and other ad-hoc duties assigned by management from time to time.

Skills and Knowledge

• Diploma, Nitec, Higher Nitec or equivalent qualification.
• 1-2 years of experience in administration, corporate services, company secretarial, compliance, trust, fiduciary, or related fields preferred. Fresh graduates will also be considered.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong attention to detail, with the ability to maintain accurate records, identify discrepancies and work with large volumes of data, documents, checklists and trackers.
• Good organisational and time management skills, with the ability to manage multiple priorities and deadlines.
• Basic understanding of Offshore/Singapore corporate regulatory requirements, including ACRA filings and corporate governance matters, would be advantageous.
• Exposure to KYC/CDD reviews, client onboarding, periodic reviews, file reviews, or administrative support functions would be beneficial.
• Familiarity with VPoint or other corporate secretarial systems would be advantageous but not essential.
• Strong communication and interpersonal skills, with the ability to interact effectively with clients and internal stakeholders.
• Able to work independently as well as collaboratively within a team environment.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Positive attitude, willingness to learn, and strong sense of responsibility.
• Only Singapore Citizens and Singapore Permanent Residents (PRs) will be considered for this position.
• Positive and cheerful personality with a strong work ethic and client-centric focus.
• Forward-thinking, adaptable, and able to perform well in a fast-paced environment.
• Self-motivated with a proactive and "can-do" attitude.
• Meticulous, detail-oriented, and well-organised with the ability to manage multiple priorities effectively.
• Excellent time management skills and ability to prioritise tasks and meet deadlines.
• Resourceful, dependable, and able to take initiative.
• Strong team player with good interpersonal and communication skills.
• Ability to establish and maintain effective client and stakeholder relationships.
• Proficiency in spoken and written Mandarin is preferred to support Chinese-speaking clients.

Remuneration

An attractive compensation package will be based upon the successful candidate’s relevant experience and overall suitability of the position.