Corporate Secretary (Clementi)

St Luke's ElderCare; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare organization in Singapore is seeking a dynamic Corporate Secretary. You will support Senior Management and the Board by coordinating meetings, ensuring compliance, maintaining records, and facilitating communication. Candidates should have a Bachelor's degree and at least 5 years in corporate governance. Proficiency in Microsoft Office is essential. This role offers an opportunity to enhance governance and organizational effectiveness.

Qualifications

• Minimum of 5 years of relevant experience in corporate secretariat or governance.
• Ability to engage professionally and discreetly with stakeholders.
• Proficiency in maintaining accuracy and confidentiality in documentation.

Responsibilities

• Deliver high-level administrative assistance to Senior Management.
• Organise agendas and logistics for board meetings.
• Monitor adherence to legal and regulatory requirements.
• Serve as a liaison among Senior Management and the Board.

Skills

Strong understanding of corporate law

Excellent written and verbal communication

Highly organised

Proficient in Microsoft Office

Education

Bachelor’s degree in Business Administration or Law

Tools

Microsoft Office (PowerPoint, Word, Excel)

Job description

We are seeking a dynamic and resilient Corporate Secretary to join our team. In this role, you will play a vital part in supporting Senior Management and the Board through effective administrative, governance, and compliance functions. You will take ownership of coordinating board and committee meetings, ensuring adherence to statutory and regulatory requirements, maintaining corporate records, and facilitating seamless communication between internal and external stakeholders.

Responsibilities

• Deliver high-level administrative assistance to Senior Management, including managing schedules, meetings, and correspondence.
• Organise agendas, materials, and logistics for board and committee meetings, ensuring timely circulation of documents and accurate recording of minutes.
• Monitor adherence to legal, regulatory, and internal governance requirements, and keep abreast of best practices in corporate governance.
• Coordinate with internal and external stakeholders to gather information, ensure compliance with reporting standards, and facilitate timely submission of the annual report.
• Maintain and organise official records, contracts, and key documents, ensuring proper documentation and confidentiality.
• Serve as a liaison between Senior Management, the Board, and external stakeholders, ensuring timely and professional communication.
• Organise corporate events, conferences, and business trips, ensuring smooth execution of all logistical arrangements.
• Assist Senior Management in executing special projects and initiatives that enhance governance and organisational effectiveness.

Requirements

• Bachelor’s degree in Business Administration, Law, or a related field.
• Minimum of 5 years of relevant experience in corporate secretariat, governance, or executive support roles.
• Strong understanding of corporate law, regulatory compliance, and governance principles.
• Excellent written and verbal communication skills, with the ability to engage professionally and discreetly with senior executives and stakeholders.
• Highly organised, proactive, and able to manage multiple priorities in a dynamic environment.
• Proficient in Microsoft Office applications ("PowerPoint, Word, Excel") and familiar with document management systems, maintaining accuracy and confidentiality.