Corporate Secretary

Nextbeat Singapore Pte.Ltd.; Singapore; On-site; SGD 55,000 - 90,000; Full time

Job summary

Nextbeat Singapore Pte.Ltd. is seeking an experienced Corporate Secretary to manage the full spectrum of corporate secretarial matters for multiple client companies in Singapore.

You will handle statutory compliance, filings, board support, and governance advisory in a fast-paced corporate services environment. The role involves coordinating board and shareholder meetings, maintaining statutory records, and liaising with authorities such as ACRA and IRAS to ensure timely, accurate documentation

Qualifications

• Must have 3–5 years of corporate secretarial experience in a Corporate Service Provider environment
• Strong knowledge of Singapore Companies Act, ACRA regulations, and governance standards
• Excellent organisational, written and verbal communication skills
• Ability to manage multiple client portfolios and deadlines independently
• Experience in board meeting coordination and statutory documentation would be a plus

Responsibilities

• Ensure timely preparation and submission of statutory filings with ACRA for client companies
• Maintain and update statutory registers and corporate records for clients
• Coordinate and document board and shareholder meetings, agendas, minutes, and resolutions
• Provide governance advisory and compliance guidance to directors and clients
• Liaise with regulatory authorities on behalf of clients when needed

Skills

Corporate secretarial

Governance

Regulatory compliance

Board support

Deadline management

Education

Diploma/Degree in Business/Accounting

RQI-qualified (nice to have)

Job description

Our client is an international corporate services and advisory firm with a global presence. The Singapore office provides corporate secretarial, accounting, tax advisory, and business support services to a diverse portfolio of corporate clients.

The Role

Our client is looking for an experienced Corporate Secretary to join their team. This role involves managing the full spectrum of corporate secretarial matters for multiple client companies — from statutory compliance and filings to board support and corporate governance advisory.

If you thrive in a fast-paced corporate services environment and enjoy managing multiple client portfolios independently, this is for you.

Responsibilities

Compliance & Filings:

• Ensure timely preparation and submission of statutory filings with ACRA for corporate clients
• Monitor and maintain compliance with regulatory deadlines and reporting obligations for multiple client companies
• Handle incorporation, striking off, changes to shareholding/directorship, and other corporate secretarial matters

Record Management:

• Maintain and update statutory registers, corporate records, and company files for clients
• Prepare and manage board resolutions, written resolutions, and other statutory documentation
• Ensure proper documentation, safekeeping, and retrieval of client corporate records

Board & Shareholder Support:

• Organise and coordinate board and shareholder meetings for client companies
• Prepare meeting agendas, draft minutes, and maintain records of resolutions
• Advise directors on corporate governance matters and compliance with the Companies Act
• Provide guidance to clients and management on corporate compliance, regulatory requirements, and good governance practices
• Liaise with ACRA, IRAS, and other regulatory authorities on behalf of clients when necessary

Requirements

Must-Have:

• Diploma or Degree in Business, Accountancy, or related field
• Minimum 3–5 years of corporate secretarial experience in a Corporate Service Provider environment in Singapore
• Strong knowledge of the Singapore Companies Act, ACRA regulations, and corporate governance standards
• Excellent organisational skills with high attention to detail
• Strong written and verbal communication skills; able to manage multiple client deadlines independently
• Ability to work in a fast-paced corporate service environment, handling multiple client portfolios efficiently

Nice-to-Have:

• RQI-qualified (Registered Qualified Individual) for corporate secretarial practice