Corporate Secretarial Manager

ESIN GROUP PTE. LTD.; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

ESIN GROUP PTE. LTD. in Singapore is seeking an experienced Corporate Secretarial Manager to handle a portfolio of client companies and oversee the full spectrum of corporate secretarial work.

You will manage AGMs, EGMs, annual returns, and ACRA filings, acting as Company Secretary for client entities and ensuring compliance with annual obligations. The role requires strong knowledge of the Singapore Companies Act, ability to coordinate with accounting and tax teams, and a hands‑on,

Qualifications

• Minimum Bachelor's Degree in a relevant discipline.
• Relevant corporate secretarial experience in Singapore.
• Strong working knowledge of the Singapore Companies Act and ACRA requirements.

Responsibilities

• Manage the full suite of corporate secretarial matters for Singapore companies.
• Handle AGMs, EGMs, Annual Returns and other ACRA filings.
• Prepare directors' and shareholders' resolutions and other corporate documents.
• Handle changes in directors, secretaries, shareholders, registered addresses and company particulars.
• Manage share allotments, share transfers, capital changes and share certificates.
• Maintain and review statutory registers, including the Register of Members and RORC.
• Handle incorporations, strike-offs and other company lifecycle matters.
• Act as the statutory Company Secretary for assigned client companies.
• Monitor statutory deadlines and ensure timely completion of compliance requirements.
• Maintain a 360° view of annual compliance, including ACRA Annual Return and IRAS Form C / Form C‑S filing status.
• Coordinate with Accounting and Tax teams to ensure annual compliance matters are completed on time.
• Review work prepared by the Corporate Secretarial team and provide guidance on more complex matters.
• Ensure corporate records and internal systems are complete, accurate and up to date.
• Support improvements to corporate secretarial processes, controls and SOPs.

Skills

Corporate secretarial experience

Multitasking

English & Mandarin communication

Regulatory knowledge

Education

Bachelor's Degree in a relevant discipline

Job description

We are looking for an experienced Corporate Secretarial Manager to manage a portfolio of Singapore companies and oversee the full spectrum of corporate secretarial work.

The role requires someone who can independently handle corporate actions, manage statutory deadlines, act as the named Company Secretary for client companies, and ensure that clients remain compliant with their annual ACRA and IRAS obligations.

Key Responsibilities

• Manage the full suite of corporate secretarial matters for Singapore companies
• Handle AGMs, EGMs, Annual Returns and other ACRA filings
• Prepare directors' and shareholders' resolutions and other corporate documents
• Handle changes in directors, secretaries, shareholders, registered addresses and company particulars
• Manage share allotments, share transfers, capital changes and share certificates
• Maintain and review statutory registers, including the Register of Members and RORC
• Handle incorporations, strike-offs and other company lifecycle matters
• Act as the statutory Company Secretary for assigned client companies
• Monitor statutory deadlines and ensure timely completion of compliance requirements
• Maintain a 360° view of annual compliance, including ACRA Annual Return and IRAS Form C / Form C‑S filing status
• Coordinate with Accounting and Tax teams to ensure annual compliance matters are completed on time
• Review work prepared by the Corporate Secretarial team and provide guidance on more complex matters
• Ensure corporate records and internal systems are complete, accurate and up to date
• Support improvements to corporate secretarial processes, controls and SOPs

Requirements

• Minimum Bachelor's Degree in a relevant discipline
• Relevant corporate secretarial experience in Singapore, preferably within a corporate services or professional services environment
• Strong working knowledge of the Singapore Companies Act and ACRA requirements
• Able to independently handle AGMs, EGMs, Annual Returns and the full range of corporate secretarial transactions
• Must be willing and eligible to act as Company Secretary for client companies
• Must meet the requirements to be recognised/registered as a Registered Qualified Individual (RQI)
• Strong organisational skills with the ability to manage multiple companies and statutory deadlines
• Good written and spoken English and Mandarin to communicate with English- and Mandarin-speaking clients and stakeholders
• Able to work effectively across Corporate Secretarial, Compliance, Accounting and Tax functions

Advantageous

• Chartered Accountant or equivalent professional qualification
• Professional standing and ability to Certify True Copies (CTC) where applicable
• Chartered Secretary / CSIS / ISCA / ACCA or other relevant professional qualification
• Previous experience supervising a Corporate Secretarial team

What We Are Looking For

We are looking for a hands‑on Corporate Secretarial professional who can own matters from start to finish.

You should be comfortable managing both routine and complex corporate actions, taking statutory secretary appointments, coordinating annual compliance requirements and ensuring that client companies remain properly maintained and compliant.