Corporate Secretarial Associate

ST CORPORATE ADVISORY PTE. LTD.; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

ST CORPORATE ADVISORY PTE. LTD. is seeking a meticulous Corporate Secretarial Associate to support a portfolio of local and international clients in Singapore, ensuring compliance with the Companies Act and ACRA requirements.

The role emphasizes accuracy, organization, and timely filing of statutory documents. You will maintain corporate registers, draft board resolutions and minutes, assist with incorporations and striking-off, liaise with clients and regulators, and stay current with

Qualifications

• Diploma in Business Administration or related field.
• 1–2 years of relevant corporate secretarial experience (or strong academic qualifications).
• Basic knowledge of the Companies Act and ACRA requirements.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong written and spoken English skills.

Responsibilities

• Prepare and file statutory documents with ACRA and relevant authorities.
• Maintain statutory registers and minute books.
• Handle incorporations, striking-off, and other corporate secretarial matters.
• Draft directors' resolutions, meeting minutes, and related docs.
• Monitor filing deadlines under Companies Act and liaise with clients and regulators.
• Provide administrative support to the Corporate Secretarial team.
• Keep up-to-date with regulatory changes in Singapore.

Skills

Detail-oriented

Organized

English proficiency

Communication skills

Deadline management

Discretion / confidentiality

Education

Diploma in Business Administration

Tools

Microsoft Office Suite

Job description

Job Description & Requirements

Job Description:

We are looking for a meticulous and motivatedCorporate Secretarial Associateto join our growing team. You will be responsible for supporting a portfolio of local and international clients in ensuring compliance with Singapore's corporate governance and statutory regulations. The ideal candidate should possess a keen eye for detail, strong organizational skills, and a passion for providing excellent service.

KeyResponsibilities:

• Prepare and file statutory documents with ACRA (e.g., annual returns, board resolutions, share transfers, etc.)
• Maintain and update corporate records such as statutory registers and minute books
• Handle incorporation of companies, striking-off, and other ad-hoc corporate secretarial matters
• Assist with drafting directors' resolutions in writing, meeting minutes, and related documentation
• Monitor and ensure timely compliance with filing deadlines under the Companies Act
• Liaise with clients, regulatory bodies, auditors, and other stakeholders
• Provide administrative support to the Corporate Secretarial Manager and Senior Associates
• Keep up-to-date with regulatory changes and compliance requirements in Singapore

Qualifications:

Required:

• Diploma in Business Administration, or a related field
• At least 1-2 years of relevant experience in corporate secretarial work (those without experience but with strong academic qualifications may be considered)
• Basic knowledge of the Companies Act and ACRA requirements
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong command of written and spoken English

Preferred:

• Strong command of written and spoken Chinese

Soft Skills:

• Detail-oriented and highly organized
• Able to manage deadlines and work in a fast-paced environment
• Good interpersonal and communication skills
• Discreet and able to handle confidential information