Corporate Secretarial

CORPEASE CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

CORPEASE CONSULTANCY PTE. LTD. is seeking a Corporate Secretarial Associate to manage secretarial functions for a mix of Singapore-incorporated and international clients.

You will handle company incorporation, registrations, and striking-off, while maintaining accurate statutory records and liaising with authorities. The role requires knowledge of the Singapore Companies Act, strong communication skills, and the ability to manage deadlines and multiple client portfolios.

Qualifications

• Degree in Business Administration, Law, or a related field.
• Minimum 2 years of relevant experience in corporate secretarial or professional services work in Singapore.
• Strong knowledge of the Singapore Companies Act and corporate governance practices.
• Proficient in Microsoft Office applications.
• Excellent written and verbal communication skills, with the ability to manage multiple deadlines and client portfolios independently and collaboratively.

Responsibilities

• Manage corporate secretarial functions for a portfolio of Singapore-incorporated and international clients, including company incorporation, foreign branch/representative office registration, and striking-off
• Prepare and maintain statutory documents, registers, minute books, board resolutions, and minutes to ensure accurate corporate records
• Prepare and lodge statutory filings with ACRA via BizFile+ within prescribed deadlines, including changes in company officers, share allotments/transfers, and capital restructuring
• Ensure ongoing compliance with the Singapore Companies Act, ACRA regulations, and other statutory requirements, including beneficial ownership reporting
• Conduct KYC and due diligence checks on clients to support regulatory compliance
• Liaise effectively with ACRA, auditors, legal counsel, tax advisors, banks, and government agencies to facilitate corporate secretarial processes
• Monitor compliance deadlines and legislative changes, recommending appropriate actions to maintain adherence
• Assist with ad-hoc assignments to support team and client needs

Skills

Excellent communication

Deadline management

Education

Business Administration or Law degree

Tools

Microsoft Office

Job description

Job Summary

Manage corporate secretarial functions and ensure compliance for Singapore-incorporated and international clients. Prepare statutory documents and filings, conduct due diligence, liaise with stakeholders, and monitor regulatory changes to support effective governance.

Responsibilities

• Manage corporate secretarial functions for a portfolio of Singapore-incorporated and international clients, including company incorporation, foreign branch/representative office registration, and striking-off
• Prepare and maintain statutory documents, registers, minute books, board resolutions, and minutes to ensure accurate corporate records
• Prepare and lodge statutory filings with ACRA via BizFile+ within prescribed deadlines, including changes in company officers, share allotments/transfers, and capital restructuring
• Ensure ongoing compliance with the Singapore Companies Act, ACRA regulations, and other statutory requirements, including beneficial ownership reporting
• Conduct KYC and due diligence checks on clients to support regulatory compliance
• Liaise effectively with ACRA, auditors, legal counsel, tax advisors, banks, and government agencies to facilitate corporate secretarial processes
• Monitor compliance deadlines and legislative changes, recommending appropriate actions to maintain adherence
• Assist with ad-hoc assignments to support team and client needs

Required competencies and certifications

• Degree in Business Administration, Law, or a related field
• Minimum 2 years of relevant experience in corporate secretarial or professional services work in Singapore
• Strong knowledge of the Singapore Companies Act and corporate governance practices
• Proficient in Microsoft Office applications
• Excellent written and verbal communication skills, with the ability to manage multiple deadlines and client portfolios independently and collaboratively

Preferred competencies and qualifications

• Chartered Secretaries Institute of Singapore (CSIS) qualification (completed or pursuing)
• Familiarity with ACRA BizFile+ and board management software
• Experience with corporate secretarial software