Corporate Secretary (CSP & RQI Certified)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. in Singapore seeks a capable Corporate Secretarial professional to manage a portfolio of SG-incorporated clients and deliver full corporate secretarial services.

You will coordinate AGMs, handle registrations and filings, prepare minutes and resolutions, and ensure compliance with the Companies Act, while liaising with directors, shareholders and authorities.

Qualifications

• Bachelor’s degree in Corporate Governance, Business Administration, Finance, Accounting, Law or related discipline.
• CSP (Corporate Service Provider) / RQI certification or relevant registration required.
• 3–5 years of corporate secretarial experience, preferably in a Corporate Services firm.
• Strong knowledge of Singapore Companies Act, ACRA requirements and governance practices.
• Hands‑on experience managing a portfolio of companies independently.

Responsibilities

• Manage a portfolio of Singapore-incorporated companies and provide full range of corporate secretarial services.
• Coordinate and manage AGMs, including notices, agendas, resolutions, proxy forms and meeting materials.
• Handle incorporations, registrations, filings, annual returns and other ACRA matters.
• Prepare and maintain statutory registers, records, resolutions and minutes.
• Draft and review board and shareholders' resolutions, notices and other corporate documents.
• Assist with changes (appointments/resignations) of directors/officers, share transfers, allotments and changes to company particulars.
• Ensure timely compliance with the Companies Act and statutory requirements.
• Liaise with clients, directors, shareholders and authorities on corporate secretarial matters.
• Provide support and advice on governance and statutory compliance.
• Maintain accurate corporate records and proper documentation; support ad‑hoc projects.

Skills

Attention to detail

Time management

Communication

Independent working

Stakeholder collaboration

Education

Bachelor's degree in related field

Job description

Job Responsibilities:

• Manage a portfolio of Singapore-incorporated companies and provide full range of corporate secretarial services.
• Coordinate and manage Annual General Meetings (AGMs), including preparation of notices, agendas, resolutions, proxy forms and meeting materials.
• Handle company incorporations, registrations, statutory filings, annual returns and other ACRA-related matters.
• Prepare and maintain statutory registers, company records, resolutions and meeting minutes.
• Draft and review board and shareholders' resolutions, notices and other corporate documents.
• Assist with company changes, including appointments and resignations of directors/officers, share transfers, allotments and changes to company particulars.
• Ensure timely compliance with the Companies Act and applicable statutory requirements.
• Liaise with clients, directors, shareholders and relevant authorities on corporate secretarial matters.
• Provide support and advice to clients on corporate governance and statutory compliance matters.
• Maintain accurate and up-to-date corporate records and ensure proper documentation
• Support ad‑hoc corporate secretarial and administrative projects as required.

Job Requirements:

• Bachelor's degree in Corporate Governance, Business Administration, Finance, Accounting, Law or a related discipline.
• CSP (Corporate Service Provider) / RQI (Registered Qualified Individual) certification or relevant registration is required.
• With 3 – 5 years of relevant corporate secretarial experience, preferably gained from a Corporate Secretarial / Corporate Services Consultancy Firm.
• Strong knowledge of Singapore Companies Act, ACRA requirements and corporate governance practices.
• Hands‑on experience managing a portfolio of companies independently.
• Familiarity with ACRA BizFile+ and other statutory filing requirements.
• Strong attention to detail, organisational and time-management skills.
• Good written and verbal communication skills.
• Able to work independently as well as collaborate effectively with internal and external stakeholders.
• Candidates with experience supporting family offices, investment firms, asset management companies or other professional services clients will have an added advantage.