Corporate Secretarial, Senior Executive

SOVEREIGN MANAGEMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Sovereign Management Services Pte. Ltd. in Singapore seeks a capable corporate secretarial professional to manage full duties ensuring regulatory compliance and smooth operations. The role involves incorporations, registrations, and liaising with auditors to support audits.

The candidate should have 2+ years of corporate secretarial experience, strong knowledge of the Companies Act, and proficiency in Viewpoint software. Independence and teamwork are valued in this client-facing role.

Qualifications

• Minimum 2 years of corporate secretarial experience.
• Degree or Diploma in Business Administration, Law, or related field.
• CSIS qualification or pursuing it advantageous.
• Strong knowledge of the Companies Act.
• Proficiency in Viewpoint software.
• Excellent communication and organizational skills.
• Detail-oriented with deadline focus.
• Ability to work independently and in a team.

Responsibilities

• Manage full range of corporate secretarial duties ensuring regulatory compliance and smooth operations.
• Execute company incorporations and foreign branch or representative office registrations accurately and timely.
• Conduct striking-off procedures following regulatory guidelines.
• Draft directors’ and shareholders’ resolutions, meeting minutes, and related documents with precision.
• Maintain statutory registers and submissions to ACRA to meet deadlines.
• Utilize Viewpoint software to manage client records and maintain data accuracy.
• Independently handle a portfolio of clients and liaise with auditors to support audits.
• Support ad-hoc corporate secretarial tasks including employment pass applications, bank openings, licenses.
• Assist with trust administration and provide additional secretarial support as required.

Skills

Corporate secretarial experience

Communication skills

Organizational skills

Independence

Team collaboration

Meeting deadlines

Education

Degree/Diploma in Business Administration or Law

Tools

Viewpoint

Job description

Key Responsibilities:

• Manage the full range of corporate secretarial duties to ensure regulatory compliance and smooth company operations
• Execute company incorporations and foreign branch or representative office registrations accurately and timely
• Conduct striking-off procedures following legal and regulatory guidelines
• Draft directors’ and shareholders’ resolutions, meeting minutes, and related corporate documents with precision
• Maintain statutory registers and prepare submissions to ACRA to meet compliance deadlines
• Utilize Viewpoint software to manage client records efficiently and maintain data accuracy
• Independently handle a portfolio of clients, liaising effectively with auditors to support audit processes
• Support ad-hoc corporate secretarial tasks including employment pass applications, bank account openings, and license applications
• Assist with trust administration and provide additional secretarial support as required

Preferred Competencies and Qualifications

• Degree or Diploma in Business Administration, Law, or a related field
• Minimum 2 years of corporate secretarial experience
• CSIS qualification or currently pursuing it is advantageous
• Strong knowledge of the Companies Act
• Proficiency in Viewpoint software
• Effective communication and organizational skills demonstrated through client and team interactions
• Detail-oriented with the ability to meet deadlines and adapt to changing priorities
• Ability to work independently and collaboratively within a team environment