Corporate Secretarial Executive

CSCGLOBAL CORPORATE SERVICES (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 45,000 - 62,000; Full time

Job summary

CSCGLOBAL CORPORATE SERVICES (SINGAPORE) PTE. LTD. is seeking a corporate secretary to manage a portfolio of Singapore and offshore entities (Cayman Islands and BVI).

You will handle a full spectrum of secretarial matters, onboarding new clients, due diligence, and liaise with auditors to support statutory audits. Ideal candidates hold an ICSA qualification (or pursuing) and a Diploma in Business Administration/Commerce/Law, with a minimum of 3 years of corporate secretarial experience, plus

Qualifications

• ICSA qualification or currently pursuing, plus a Diploma in Business Administration/Commerce/Law
• Minimum 3 years corporate secretarial experience
• Experience handling offshore entities (Cayman Islands/BVI) is an advantage
• Meticulous with strong sense of responsibility and pro‑active client servicing
• Strong team player with ability to work independently and multi‑task
• Good interpersonal, oral and written communication skills
• Proficiency in MS Office; Viewpoint knowledge is a plus

Responsibilities

• Handle full spectrum of corporate secretarial matters for clients and ensure statutory/compliance requirements are met
• Prepare documents for formations/registrations for Singapore and offshore entities
• Attend to auditors’ queries and liaise with auditors for statutory audits
• Assess and suggest improvements to procedures and implement changes as needed
• Onboard new clients, monitor ongoing compliance, and conduct client due diligence checks
• Engage with clients as a bridge to Compliance on annual file reviews and information requests
• Perform ad hoc duties as assigned

Skills

Meticulous

Client servicing

Team player

Communication skills

Education

ICSA qualification

Diploma in Business Administration/Commerce/Law

Tools

MS Office

Viewpoint

Job description

Intro

Responsible for a portfolio of clientele in particularly Singapore and offshore entities (i.e. Cayman Island and BVI) in areas of compliance to the relevant legislations and regulations as well as procedural advisory work.

Some of the things you’ll be doing:

• Assistance in handling full spectrum of corporate secretarial matters for clients under your care and ensure statutory and compliance issues are met
• Preparing necessary documents or supporting work where applicable for formations/registrations for Singapore and offshore entities (ie. Cayman Island and BVI), Board resolutions/meetings, corporate actions documents, etc
• Attend to auditors’ queries on behalf of clients and liaise with them in preparation for statutory audit
• Assistance in assessing work procedures, providing feedbacks/suggestions for improvements and implementing improvement process, where necessary
• Perform certain administration tasks pertaining to the clients or internal procedures
• Responsible for onboarding of new clients, ongoing monitoring and conducting client due diligence checks
• Actively involve beyond the surface follow up on debtor’s management of client outstanding invoices.
• To engage as relationship bridge between the client and the Compliance team on the various annual file review challenges in updating and verifying information needs as well manage the information needs optimally
• Perform other ad hoc duties as assigned

What technical skills, experience, and qualifications do you need?

• Institute of Chartered Secretaries and Administrators (ICSA) qualification or those pursuing, as well as Diploma in Business Administration/Commerce/Law with a minimum of 3 years relevant corporate secretarial experience
• Experience in handling offshore entities (i.e. Cayman Island and BVI)will be an advantage
• Meticulous individual with strong sense of responsibility, pro-active client servicing aptitude and basic commercial acumen
• Strong team player with positive working attitude, able to work independently and multi-task
• Good interpersonal, oral and written communication skills
• Proficiency in MS Office and knowledge of Viewpoint will be an advantage