Urgent ! Corporate Secretarial Executive

IL NETWORK PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

IL NETWORK PTE. LTD. is seeking an experienced Corporate Secretarial professional to manage portfolios of Singapore-incorporated companies across diverse industries. You will ensure compliance with statutory requirements, draft resolutions and minutes, and handle incorporations and ACRA filings.

The role requires managing deadlines, liaising with clients and authorities, and providing guidance on Singapore Companies Act matters. Independent work and teamwork are essential for success.

Qualifications

• At least 3 years of relevant corporate secretarial experience in Singapore.
• Strong hands-on experience in ACRA filings and corporate secretarial matters.
• Good knowledge of the Singapore Companies Act and relevant regulatory requirements.
• Experience independently managing a portfolio of Singapore companies.
• Excellent written and verbal communication skills.
• Able to manage multiple deadlines and priorities effectively.
• Proactive, dependable, and willing to take ownership of tasks from start to completion.

Responsibilities

• Manage a portfolio of Singapore-incorporated companies across various industries.
• Handle day-to-day corporate secretarial matters and ensure all statutory requirements are met.
• Prepare directors’ and shareholders’ resolutions, meeting minutes, notices, and other corporate documents.
• Handle company incorporations, striking-off applications, changes in directors and shareholders, and other ACRA filings.
• Prepare and submit Annual Returns and other statutory filings to ACRA.
• Handle share allotments, transfers, changes in share capital, and other corporate exercises.
• Maintain and update statutory registers, corporate records, and company information.
• Monitor statutory deadlines and ensure filings and compliance are completed on time.
• Liaise with clients, ACRA, banks, auditors, government authorities, and internal departments.
• Provide clients with support and guidance on routine corporate secretarial matters and Singapore Companies Act requirements.
• Identify potential compliance issues and elevate complex matters when necessary.
• Review and provide guidance on work prepared by junior team members.
• Collaborate with Accounting, Tax, Legal & Compliance, and Business Development teams to support clients.
• Contribute to process improvements, automation, and technology initiatives within Corporate Secretarial.

Skills

Corporate secretarial

ACRA filings

Singapore Companies Act

Portfolio management

Communication skills

Deadline management

Ownership & initiative

Team collaboration

Job description

Key Responsibilities

• Manage a portfolio of Singapore-incorporated companies across various industries.
• Handle day-to-day corporate secretarial matters and ensure all statutory requirements are met.
• Prepare directors’ and shareholders’ resolutions, meeting minutes, notices, and other corporate documents.
• Handle company incorporations, striking-off applications, changes in directors and shareholders, registered office changes, and other ACRA-related filings.
• Prepare and submit Annual Returns and other statutory filings to ACRA.
• Handle share allotments, share transfers, changes in share capital, and other corporate exercises.
• Maintain and update statutory registers, corporate records, and company information.
• Monitor statutory deadlines and ensure all filings and compliance requirements are completed accurately and on time.
• Liaise with clients, ACRA, banks, auditors, government authorities, and internal departments.
• Provide clients with support and guidance on routine corporate secretarial matters and Singapore Companies Act requirements.
• Identify potential compliance issues and elevate complex matters when necessary.
• Review and provide guidance on work prepared by junior team members.
• Work closely with the Accounting, Tax, Legal & Compliance, and Business Development teams to provide comprehensive support to clients.
• Contribute to process improvements, automation, and technology initiatives within the Corporate Secretarial department.

Requirement

• At least 3 years of relevant corporate secretarial experience in Singapore is preferred.
• Strong hands-on experience in ACRA filings and corporate secretarial matters.
• Good knowledge of the Singapore Companies Act and relevant regulatory requirements.
• Experience independently managing a portfolio of Singapore companies.
• Excellent written and verbal communication skills.
• Confident and professional when communicating with clients.
• Able to manage multiple deadlines and priorities effectively.
• Able to work independently as well as collaboratively within a team.
• Proactive, dependable, and willing to take ownership of tasks from start to completion.
• Positive attitude with a willingness to learn and continuously improve.