Corporate Secretarial Assistant – Funds & Global Compliance

PORTCULLIS TRUST (SINGAPORE) LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Portcullis Trust (Singapore) Ltd is inviting a motivated Corporate Secretarial Assistant to join the Funds Department. The role covers full spectrum corporate secretarial duties for a portfolio of companies across jurisdictions, including maintaining registers, drafting board resolutions, and handling onboarding, KYC, AML, and billing matters.

The ideal candidate has fund services exposure, a diploma in a related field, strong communication skills, and meticulous attention to detail.

Qualifications

• Experienced preferably in fund services or with relevant corporate secretarial experience with a professional firm.
• Diploma inrelated field.
• Strong written & verbal communication skills.
• Knowledge of offshore jurisdictions such as BVI and Cayman Islands including regulatory requirements would be advantageous.
• Diligent and meticulous with an eye for detail.
• Ability to work accurately to tight deadlines.
• Good working knowledge of MS Office suite including Word, Excel and PowerPoint.

Responsibilities

• Responsible for full spectrum of corporate secretarial work for a portfolio of companies in various jurisdictions.
• Assist in maintaining corporate registers and records and drafting of board resolutions.
• Manage portfolio of clients including but not limited to, preparing activation documents for setting up offshore companies, administration and compliance matters, managing transactional work and preparing requisite documents, billings.
• Ensure compliance and statutory reporting in various jurisdictions.
• Assist in client onboarding, conduct KYC checks and periodic review.
• Ensure AML obligations in respect of transactions are met.
• Assist in bank account opening application and online banking setup matters.
• Attend to clients’ queries and requests.
• Update records in company database application.
• Maintain proper records of documents and proper filing.
• Ensure prompt billing and follow-up on outstanding bills.
• Other ad hoc duties as assigned from time to time.

Skills

Strong written & verbal communication

Attention to detail

Ability to meet tight deadlines

MS Office proficiency

Education

Diploma in related field

Tools

MS Office

Job description

Portcullis Trust (Singapore) Ltd is inviting a motivated Corporate Secretarial Assistant to join the Funds Department. The role covers full spectrum corporate secretarial duties for a portfolio of companies across jurisdictions, including maintaining registers, drafting board resolutions, and handling onboarding, KYC, AML, and billing matters.

The ideal candidate has fund services exposure, a diploma in a related field, strong communication skills, and meticulous attention to detail.