Funds Corporate Secretarial Assistant

Portcullis Global Services Pte. Ltd.; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Portcullis is seeking a Corporate Secretarial Assistant in the Funds Department to support a portfolio of companies across multiple jurisdictions. The role focuses on delivering comprehensive corporate secretarial services, maintaining records, drafting resolutions, and ensuring timely invoicing and client onboarding.

You will work with a team to maintain regulatory compliance, perform KYC checks, and support AML controls while handling administrative duties and client inquiries in a fast-paced

Qualifications

• Diploma in related field required or preferred.
• Strong written and verbal communication skills.
• Knowledge of offshore jurisdictions is advantageous.

Responsibilities

• Handle full spectrum of corporate secretarial work for a portfolio of companies in various jurisdictions.
• Maintain corporate registers and records; draft board resolutions.
• Manage client portfolios; prepare activation documents for offshore companies; handle admin and compliance tasks.
• Ensure compliance and statutory reporting across jurisdictions.
• Assist in client onboarding; conduct KYC checks and periodic reviews.
• Ensure AML obligations in transactions are met.
• Assist in bank account opening applications and online banking setup.
• Attend to clients’ queries and requests.
• Update records in company database; proper filing and billing.
• Other ad hoc duties as assigned from time to time.

Skills

Communication skills

Attention to detail

Deadline-driven

Education

Diploma in related field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Portcullis is seeking a Corporate Secretarial Assistant in the Funds Department to support a portfolio of companies across multiple jurisdictions. The role focuses on delivering comprehensive corporate secretarial services, maintaining records, drafting resolutions, and ensuring timely invoicing and client onboarding.

You will work with a team to maintain regulatory compliance, perform KYC checks, and support AML controls while handling administrative duties and client inquiries in a fast-paced