Corporate Secretarial Assistant

PORTCULLIS (SINGAPORE) PTE LTD; Singapore; On-site; SGD 30,000 - 48,000; Full time

Job summary

Portcullis (Singapore) PTE LTD is seeking a Corporate Secretarial Assistant in the Funds Department to support a portfolio of clients with full spectrum corporate secretarial duties across multiple jurisdictions.

In this role, you will assist in maintaining registers, drafting resolutions, onboarding clients, performing KYC, and ensuring AML compliance while managing billing and record keeping. The ideal candidate has fund services experience and strong MS Office skills.

Qualifications

• Experienced preferably in fund services or with relevant corporate secretarial experience with a professional firm.
• Diploma in related field.
• Strong written & verbal communication skills.
• Knowledge of offshore jurisdictions such as BVI and Cayman Islands including regulatory requirements would be advantageous.
• Diligent and meticulous with an eye for detail.
• Ability to work accurately to tight deadlines.
• Good working knowledge of MS Office suite including Word, Excel and PowerPoint.

Responsibilities

• Responsible for full spectrum of corporate secretarial work for a portfolio of companies in various jurisdictions
• Assist in maintaining corporate registers and records and drafting of board resolutions
• Manage portfolio of clients including but not limited to, preparing activation documents for setting up offshore companies, administration and compliance matters, managing transactional work and preparing requisite documents, billings.
• Ensure compliance and statutory reporting in various jurisdictions.
• Assist in client onboarding, conduct KYC checks and periodic review.
• Ensure AML obligations in respect of transactions are met
• Assist in bank account opening application and online banking setup matters.
• Attend to clients’ queries and requests.
• Update records in company database application.
• Maintainproper record of documents and proper filing.
• Ensure prompt billing and follow-up on outstanding bills.
• Other ad hoc duties as assigned from time to time.

Skills

Strong written communication

Strong verbal communication

Attention to detail

MS Office proficiency

Education

Diploma in related field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Join Portcullis as a Corporate Secretarial Assistant

Portcullis is one of Asia’s largest independent provider of Trust, Fund, and Family Office services, with over 40 years of experience supporting high net worth individuals, family offices, and investment professionals across regulated jurisdictions.

Backed by our international network and a wide range of professional expertise essential to running a large wealth management office successfully, we are known for our ability to provide a multitude of tailored services in a variety of regulated jurisdictions, bringing advantages in terms of cost, convenience,and efficiency.

We are now inviting passionate individuals to join our dynamic team as aCorporate Secretarial Assistant in the Funds Department.

In this role, yourmain responsibilitieswill include but not limited to:

• Responsible for full spectrum of corporate secretarial work for a portfolio of companies in various jurisdictions
• Assist in maintaining corporate registers and records and drafting of board resolutions
• Manage portfolio of clients including but not limited to, preparing activation documents for setting up offshore companies, administration and compliance matters, managing transactional work and preparing requisite documents, billings.
• Ensure compliance and statutory reporting in various jurisdictions.
• Assist in client onboarding, conduct KYC checks and periodic review.
• Ensure AML obligations in respect of transactions are met
• Assist in bank account opening application and online banking setup matters.
• Attend to clients’ queries and requests.
• Update records in company database application.
• Maintainproper record of documents and proper filing.
• Ensure prompt billing and follow-up on outstanding bills.
• Other ad hoc duties as assigned from time to time.

We are looking for candidates who meet the following criteria:

• Experienced preferably in fund services or with relevant corporate secretarial experience with a professional firm.
• Diploma inrelated field.
• Strong written & verbal communication skills.
• Knowledge of offshore jurisdictionssuch as BVI and Cayman Islands including regulatory requirements would be advantageous.
• Diligent and meticulous with an eye for detail.
• Ability to work accurately to tight deadlines.
• Good working knowledge of MS Office suite including Word, Excel and PowerPoint.

Why Portcullis?

• Be part of a legacy of trust and innovation spanning over 40 years
• Join a team that is committed to professional excellence and client success
• Enjoy a supportive workplace that encourages learning and career growth

If you are ready to take your Corporate Secretarial career to the next level with a company that values both tradition and forward thinking, we’d love to hear from you.