Corporate Secretarial Assistant

Portcullis Global Services Pte. Ltd.; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Portcullis is seeking a Corporate Secretarial Assistant in the Funds Department to support a portfolio of companies across multiple jurisdictions. The role focuses on delivering comprehensive corporate secretarial services, maintaining records, drafting resolutions, and ensuring timely invoicing and client onboarding.

You will work with a team to maintain regulatory compliance, perform KYC checks, and support AML controls while handling administrative duties and client inquiries in a fast-paced

Qualifications

• Diploma in related field required or preferred.
• Strong written and verbal communication skills.
• Knowledge of offshore jurisdictions is advantageous.

Responsibilities

• Handle full spectrum of corporate secretarial work for a portfolio of companies in various jurisdictions.
• Maintain corporate registers and records; draft board resolutions.
• Manage client portfolios; prepare activation documents for offshore companies; handle admin and compliance tasks.
• Ensure compliance and statutory reporting across jurisdictions.
• Assist in client onboarding; conduct KYC checks and periodic reviews.
• Ensure AML obligations in transactions are met.
• Assist in bank account opening applications and online banking setup.
• Attend to clients’ queries and requests.
• Update records in company database; proper filing and billing.
• Other ad hoc duties as assigned from time to time.

Skills

Communication skills

Attention to detail

Deadline-driven

Education

Diploma in related field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Join Portcullis as a Corporate Secretarial Assistant

Portcullis is one of Asia’s largest independent provider of Trust, Fund, and Family Office services, with over 40 years of experience supporting high net worth individuals, family offices, and investment professionals across regulated jurisdictions.

Backed by our international network and a wide range of professional expertise essential to running a large wealth management office successfully, we are known for our ability to provide a multitude of tailored services in a variety of regulated jurisdictions, bringing advantages in terms of cost, convenience,and efficiency.

We are now inviting passionate individuals to join our dynamic team as a Corporate Secretarial Assistant in the Funds Department.

In this role, your main responsibilities will include but not limited to:

• Responsible for full spectrum of corporate secretarial work for a portfolio of companies in various jurisdictions
• Assist in maintaining corporate registers and records and drafting of board resolutions
• Manage portfolio of clients including but not limited to, preparing activation documents for setting up offshore companies, administration and compliance matters, managing transactional work and preparing requisite documents, billings.
• Ensure compliance and statutory reporting in various jurisdictions.
• Assist in client onboarding, conduct KYC checks and periodic review.
• Ensure AML obligations in respect of transactions are met
• Assist in bank account opening application and online banking setup matters.
• Attend to clients’ queries and requests.
• Update records in company database application.
• Maintainproper record of documents and proper filing.
• Ensure prompt billing and follow-up on outstanding bills.
• Other ad hoc duties as assigned from time to time.

We are looking for candidates who meet the following criteria:

• Experienced preferably in fund services or with relevant corporate secretarial experience with a professional firm.
• Diploma inrelated field.
• Strong written & verbal communication skills.
• Knowledge of offshore jurisdictionssuch as BVI and Cayman Islands including regulatory requirements would be advantageous.
• Diligent and meticulous with an eye for detail.
• Ability to work accurately to tight deadlines.
• Good working knowledge of MS Office suite including Word, Excel and PowerPoint.

Why Portcullis?

• Be part of a legacy of trust and innovation spanning over 40 years
• Join a team that is committed to professional excellence and client success
• Enjoy a supportive workplace that encourages learning and career growth

If you are ready to take your Corporate Secretarial career to the next level with a company that values both tradition and forward thinking, we’d love to hear from you.