Corporate Board Secretarial Specialist

CSC (Corporation Service Company); Singapore; On-site; SGD 55,000 - 90,000; Full time

Job summary

CSC (Corporation Service Company) Singapore seeks a diligent corporate secretarial professional to manage a portfolio of clients, ensuring compliance with relevant regulations and timely filings. You will prepare board resolutions, oversee annual returns, and coordinate with auditors.

The role requires 3–4 years of experience and a proactive, client-focused approach with strong communication and teamwork skills. Proficiency in MS Office and familiarity with Viewpoint are advantageous.

Qualifications

• ICSA qualification or pursuing it.
• Diploma in Business Administration/Commerce/Law.
• 3–4 years of corporate secretarial experience.

Responsibilities

• Handle full spectrum of corporate secretarial matters.
• Prepare documents for company/foreign branch formations and board actions.
• File annual returns and financial statements with ACRA.
• Liaise with auditors and respond to queries.

Skills

Corporate secretarial

Client servicing

Interpersonal communication

Team player

Education

ICSA qualification

Diploma in Business Admin/Commerce/Law

Tools

MS Office

Viewpoint

Job description

Intro:

Responsible for a portfolio of clientele which includes Singapore incorporated entities or registered Singapore branch of foreign companies in areas of compliance to the relevant legislations and regulations as well as procedural advisory work.

Some of the things you’ll be doing:

• Assistance in handling full spectrum of corporate secretarial matters for clients under your care and ensure statutory and compliance issues are met
• Preparing necessary documents or supporting work where applicable for company/foreign branch formations, preparation of Board resolutions/meetings, corporate actions documents, etc.
• Filing of client entity annual return and financial statements with ACRA as well as lodging changes that required to be updated with ACRA on client entities
• Attend to auditors’ queries on behalf of clients and liaise with them in preparation for statutory audit
• Assistance in assessing work procedures, providing feedbacks/suggestions for improvements and implementing improvement process, where necessary
• Perform certain administration tasks pertaining to the clients or internal procedures
• Handling staff relocation matters for clients
• Responsible for onboarding of new clients, ongoing monitoring and conducting client due diligence checks
• Actively involve beyond the surface follow up on debtor’s management of client outstanding invoices.
• To engage as relationship bridge between the client and the Compliance team on the various annual file review challenges in updating and verifying information needs as well manage the information needs optimally
• Perform other ad hoc duties as assigned

What technical skills, experience, and qualifications do you need?

• Institute of Chartered Secretaries and Administrators (ICSA) qualification or those pursuing, as well as Diploma in Business Administration/Commerce/Law with a minimum of 3 - 4years of relevant corporate secretarial experience
• Meticulous individual with strong sense of responsibility, pro-active client servicing aptitude and basic commercial acumen
• Strong team player with positive working attitude, able to work independently and multi-task
• Good interpersonal, oral and written communication skills
• Proficiency in MS Office and knowledge of Viewpoint will be an advantage
• Strong sense of responsibility