Senior Corporate Secretarial Associate

CSC (Corporation Service Company); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

CSC (Corporation Service Company) is seeking a capable corporate secretarial professional to manage a portfolio of clients including Singapore incorporated entities and foreign branches. You will handle compliance, filings, and advisory work under applicable legislations.

You will assist in forming companies and branches, preparing board resolutions, and managing annual returns and statutory filings with ACRA, while coordinating with auditors and clients.

Qualifications

• ICSA qualification or currently pursuing with 3–4 years of corporate secretarial experience.
• Diploma in Business Administration/Commerce/Law with 3–4 years of relevant corporate secretarial experience.
• Meticulous with strong sense of responsibility and pro-active client servicing aptitude.
• Excellent written and verbal communication skills; able to work independently and in a team.

Responsibilities

• Handle full spectrum of corporate secretarial matters for clients and ensure statutory compliance.
• Prepare documents for company/foreign branch formations and board resolutions.
• Filing annual returns and financial statements with ACRA and lodging changes.
• Liaise with auditors and respond to their queries for statutory audits.
• Suggest improvements to procedures and implement process enhancements.
• Assist with client onboarding, ongoing monitoring and due diligence checks.
• Coordinate with clients on debtors management and outstanding invoices.
• Act as a bridge between clients and Compliance team on annual review challenges.

Skills

Meticulous

Client servicing

Team player

Interpersonal communication

MS Office

Education

ICSA qualification

Diploma in Business Administration/Commerce/Law

Tools

Viewpoint

Job description

Responsible for a portfolio of clientele which includes Singapore incorporated entities or registered Singapore branch of foreign companies in areas of compliance to the relevant legislations and regulations as well as procedural advisory work.

Some of the things you’ll be doing:

• Assistance in handling full spectrum of corporate secretarial matters for clients under your care and ensure statutory and compliance issues are met
• Preparing necessary documents or supporting work where applicable for company/foreign branch formations, preparation of Board resolutions/meetings, corporate actions documents, etc.
• Filing of client entity annual return and financial statements with ACRA as well as lodging changes that required to be updated with ACRA on client entities
• Attend to auditors’ queries on behalf of clients and liaise with them in preparation for statutory audit
• Assistance in assessing work procedures, providing feedbacks/suggestions for improvements and implementing improvement process, where necessary
• Perform certain administration tasks pertaining to the clients or internal procedures
• Handling staff relocation matters for clients
• Responsible for onboarding of new clients, ongoing monitoring and conducting client due diligence checks
• Actively involve beyond the surface follow up on debtor’s management of client outstanding invoices.
• To engage as relationship bridge between the client and the Compliance team on the various annual file review challenges in updating and verifying information needs as well manage the information needs optimally
• Perform other ad hoc duties as assigned

What technical skills, experience, and qualifications do you need?

• Institute of Chartered Secretaries and Administrators (ICSA) qualification or those pursuing, as well as Diploma in Business Administration/Commerce/Law with a minimum of 3 - 4 years of relevant corporate secretarial experience
• Meticulous individual with strong sense of responsibility, pro-active client servicing aptitude and basic commercial acumen
• Strong team player with positive working attitude, able to work independently and multi-task
• Good interpersonal, oral and written communication skills
• Proficiency in MS Office and knowledge of Viewpoint will be an advantage
• Strong sense of responsibility