Contracts Admin Executive (Claims)

Sunray Woodcraft Construction Pte Ltd; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Sunray Woodcraft Construction Pte Ltd invites an Admin Executive from the Contracts Department to coordinate contract activities, maintain records, and support legal, procurement, and operations teams.

You will manage claims, collect and analyze data, oversee document control, and ensure compliance with policies and external regulations while liaising with stakeholders to facilitate smooth communications and timely processes.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Legal Studies, or related field.
• At least 2 years of contract administration experience.
• Strong organizational skills with attention to detail.

Responsibilities

• Process and verify contract-related claims and payments.
• Collect data and perform basic analytics and data cleaning.
• Store, organize, and share documents efficiently.
• Coordinate document control and liaise with stakeholders.
• Ensure regulatory compliance with policies and external regulations.

Skills

Organizational skills

Multitasking

Attention to detail

Communication skills

Problem-solving

Team collaboration

Education

Diploma or Bachelor's degree in Business Administration, Legal Studies, or a related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Role of Position

• The Admin Executive from Contracts Department is responsible for managing and coordinating contract-related activities, ensuring compliance with organizational policies, and maintaining accurate records. This role plays a critical part in supporting the legal, procurement, and operational teams by overseeing contract documentation, tracking contract milestones, and facilitating smooth communication between stakeholders.

Main Duties and Responsibilities

1. Claims Processing
   Process claims, verifying data accuracy, providing reports and supporting by ensuring timely and accurate payments.
2. Data Collection and Statistical Analytics
   Conducts data collection, data entry and preliminary data analysis such as data cleaning, sorting, and simple statistical calculations
3. Data Management
   Store, organize, retrieve, and share physical and digital documents efficiently
4. Document Control
   Provide support through document handling and coordinate by liaising with necessary stakeholders to ensure documents are managed and filed correctly
5. Regulatory Compliance
   Ensuring day-to-day operations comply with industry standards and organizational guidelines by following established policies, procedures, and external regulations.

Qualification

• Diploma or Bachelor's degree in Business Administration, Legal Studies, or a related field.

Approximate Years of Experience

• At least 2 years of experience in contract administration, or a related role.

Soft Skills (Leadership/Other Competencies)

• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in managing documentation.
• Problem-solving mindset and proactive approach to tasks.
• Strong interpersonal skills to work effectively with diverse teams.

Functional Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Basic understanding of legal principles related to contracts.