Condominium Executive

Ocean IFM Pte Ltd; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Ocean IFM Pte Ltd in Singapore is seeking an experienced Condominium Administrative Assistant to support the Condominium Manager in day-to-day operations and maintain SOP compliance.

You will conduct building service inspections, coordinate meetings, manage documents, and ensure timely renewal of contracts and licenses. The role emphasizes strong MS Office skills, problem-solving, and professional interaction with residents and service providers.

Qualifications

• At least 3 years of relevant working experience.
• Well-versed in the Building (Strata Management) Act.
• Positive working attitude and good personal interpersonal skills.
• Strong decision-making and problem-solving abilities.

Responsibilities

• Assist the Condominium Manager to oversee office administration and ensure operations are in line with SOPs and handbook.
• Conduct routine inspections on building services, equipment and facilities.
• Ensure all service providers perform in accordance with contract specifications.
• Attend to emergency service breakdowns when required.
• Handle enquiries and feedback from residents/tenants.
• Ensure all contracts, insurance policies, certificates, and licenses are renewed before expiry.
• Coordinate and attend Council Meetings and AGMs, including notices, agenda and supporting documents, and recording minutes.
• Manage records and filing systems for correspondence and documents.
• Monitor payments and follow up on arrears collection.
• Liaise with solicitors regarding arrears recovery and related matters.

Skills

Interpersonal skills

Decision-making

Problem-solving

Tools

Microsoft Office

Job description

Job Description:

• Assist the Condominium Manager to overseeing office administration and ensure operations are in accordance with standard operating procedures and handbook.
• Conduct routine inspections on all building services, equipment and facilities.
• Ensure all service providers perform in accordance with the contract specifications.
• Attend to emergency service breakdowns when required.
• Handle enquiries and feedback from residents/ tenants.
• Ensure all contracts, insurance policies, certificates, and licenses are renewed before expiry.
• Coordinate and attend Council Meetings and AGMS, including preparation of notices, agenda and supporting documents, as well as recording the minutes of meetings.
• Manage proper records and filing systems for correspondence and documents.
• Monitor payments and follow up on the recovery of arrears.
• Liaise with solicitors regarding the recovery of arrears and other related matters.

Note: Job responsibilities may vary depending on the operational requirements of the site.

Requirement:

• At least 3 years of relevant working experience
• Well-versed in the Building (Strata Management) Act
• Proficient in Microsoft Office applications
• Possess a positive working attitude and good personal interpersonal skills
• Strong decision-making and problem-solving abilities
• M&E experience will be an added advantage