Administrative Executive

SMART PROPERTY MANAGEMENT (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 3,200 - 4,200; Full time

Job summary

SMART PROPERTY MANAGEMENT (SINGAPORE) PTE. LTD. is seeking an administrative professional to support daily office tasks and resident services. You will assist in maintaining records of feedback and notices, help with petty cash and collections, and ensure smooth administration of the estate.

The role requires strong organisational skills, attention to detail, and the ability to prioritise multiple tasks in a customer-focused environment. 5.5 days work is expected.

Qualifications

• Minimum educational qualification as stated: GCE N/O Level or ITE certificate.
• Ability to handle multiple tasks with good organisational skills.
• Proactive and reliable with strong communication skills.

Responsibilities

• Assist in handling and maintaining proper records of feedback or complaints received from the residents.
• Assist the CM to attend to Section 47(1)(c) notice and update strata roll upon receipt of notice of transfer.
• Assist the Condominium Manager in petty cash management and collection of payment by residents on daily basis, including daily account closing.
• Update trust accounts periodically of all transactions for the contributions, facilities’ charges and deposits for receipts issuance to residents.
• Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. according to House Rules, By Laws and Standard Operating Procedures.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Carry out regular update of the content of the notice board(s).
• Maintain inventory of office stationery and equipment maintenance record and perform general administrative duties.
• Co-ordinate council meetings and annual general meetings as instructed by the Condominium Manager.
• Any other duties assigned by supervisor / Manager

Skills

Organisational skills

Time management

Communication skills

MS Office

Attention to detail

Team player

Customer-focused

Learning new software

Education

GCE N/O Level or ITE certificate

Tools

Microsoft Office

Job description

Job Description

• Assist in handling and maintaining proper records of feedback or complaints received from the residents.
• Assist the CM to attend to Section 47(1)(c) notice and update strata roll upon receipt of notice of transfer
• Assist the Condominium Manager in petty cash management and collection of payment by residents on daily basis, including daily account closing.
• Update trust accounts periodically of all transactions for the contributions, facilities’ charges and deposits for receipts issuance to residents.
• Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. according to House Rules, By Laws and Standard Operating Procedures.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Carry out regular update of the content of the notice board(s).
• Maintain inventory of office stationery and equipment maintenance record and perform general administrative duties.
• Co-ordinate council meetings and annual general meetings as instructed by the Condominium Manager.
• Any other duties assigned by supervisor / Manager

Job Requirements

• At least 2 years of experience in an administrative or office support role, preferably within the property management industry
• Strong organisational and time management skills with the ability to prioritise multiple tasks
• Excellent communication and interpersonal skills, with a customer-focused attitude
• Proficiency in using Microsoft Office suite, with the ability to learn new software quickly
• Attention to detail and a high level of accuracy in your work
• A team player who is proactive, reliable and adaptable to changing priorities
• Applicants must be willing to work 5.5 days' work.
• Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certificate
• Computer literate
• Pleasant personality and able to work independently