Condominium Executive

Ocean IFM Pte Ltd; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Ocean IFM Pte Ltd is seeking a diligent administrator to support the Condominium Manager with day-to-day office operations and strict adherence to standard operating procedures. The role involves coordinating tasks to maintain orderly processes across facilities and stakeholders.

Responsibilities include inspecting building services, ensuring contract compliance, managing records, and handling arrears; you will liaise with residents, service providers, and solicitors as needed, requiring strong

Qualifications

• 3 years of relevant working experience.
• Well-versed in Building (Strata Management) Act.
• Proficient in Microsoft Office applications.
• Positive working attitude and good interpersonal skills.
• Strong decision-making and problem-solving abilities.

Responsibilities

• Assist the Condominium Manager to oversee office administration and ensure operations are in accordance with SOPs and handbook.
• Conduct routine inspections on building services, equipment and facilities.
• Ensure all service providers perform in accordance with contract specifications.
• Attend to emergency service breakdowns when required.
• Handle enquiries and feedback from residents/tenants.
• Ensure contracts, insurance policies, certificates, and licenses are renewed before expiry.
• Coordinate and attend Council Meetings and AGMs, including notices, agendas and minutes.
• Manage records and filing systems for correspondence and documents.
• Monitor payments and follow up on arrears recovery.
• Liaise with solicitors regarding arrears recovery and related matters.

Skills

Microsoft Office

Interpersonal skills

Decision making

Problem solving

Education

3 years relevant experience

Job description

Job Description

• Assist the Condominium Manager to overseeing office administration and ensure operations are in accordance with standard operating procedures and handbook.


• Conduct routine inspections on all building services, equipment and facilities.


• Ensure all service providers perform in accordance with the contract specifications.


• Attend to emergency service breakdowns when required.


• Handle enquiries and feedback from residents/ tenants.


• Ensure all contracts, insurance policies, certificates, and licenses are renewed before expiry.


• Coordinate and attend Council Meetings and AGMS, including preparation of notices, agenda and supporting documents, as well as recording the minutes of meetings.


• Manage proper records and filing systems for correspondence and documents.


• Monitor payments and follow up on the recovery of arrears.


• Liaise with solicitors regarding the recovery of arrears and other related matters.

Note: Job responsibilities may vary depending on the operational requirements of the site.

Requirement

• At least 3 years of relevant working experience


• Well-versed in the Building (Strata Management) Act


• Proficient in Microsoft Office applications


• Possess a positive working attitude and good personal interpersonal skills


• Strong decision-making and problem-solving abilities