Commercial PC Executive Assistant

CARECONE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A technology solutions company in Singapore is seeking a dedicated Administrative Support role in their engineering R&D department. The ideal candidate will excel in managing schedules, travel arrangements, and communication while demonstrating professionalism and organizational skills. Duties involve general administrative tasks, maintaining records, and supporting senior leaders. This position requires strong interpersonal skills and proficiency in Microsoft Office Suite. Join a dynamic team focused on personal systems solutions and product development.

Qualifications

• Experience in providing administrative/secretarial assistance to senior leaders.
• Must demonstrate professionalism and maturity.
• Ability to work independently and lead.

Responsibilities

• Provide general administrative support to the engineering R&D organization.
• Manage schedules, travel, and communications.
• Maintain records and files, prepare reports, and assist with budget tasks.

Skills

Excellent English ability

Strong organizational skills

Strong interpersonal skills

Proficiency in Microsoft Office Suite

Ability to manage multiple tasks

Discretion and confidentiality

Job description

Job Description

• This role will be based in Personal Systems Singapore Development Center, reporting to the Senior R&D Director.
• System Global R&D team, this center will focus on Personal Systems solutions and products development, NPI and Sustaining.

Job Summary

This role provides essential administrative support to the engineering R&D organization, managing schedules, travel, records, procurement and communications.

This role also ensures efficient operations, coordinates with internal and external stakeholders, and handles both routine and special assignments with professionalism and discretion.

Job Responsibilities:

• Responsible for performing general administrative support tasks involved in supporting the engineering R&D organization.
• Responsibilities include administrative tasks associated with the support of employees, with various administrative support tasks.
• These tasks may include, but are not limited to: general administrative tasks such as managing calendar, appointments, assisting with assistant/senior and new cost center(s) budget(s), scheduling shipping arrangements, preparing and submitting expense reports, and coordinating travel arrangements.
• Responsible for maintaining records and files, distributing mail, preparing reports, word processing, scheduling meetings, greeting/escorting visitors, assisting with other departments, and other established general administrative tasks.
• Responsible for supporting the work unit, and with other workunits/departments, both internal and external to the company.
• May be required to coordinate and work with other departments or more professional employees on special assignments.
• The nature of the work is generally considered general administrative in nature, as opposed to technical. Assignments are typically routine, but may be related to a specialty function, such as finance, purchasing, or human resources.

Qualifications:

• Excellent English ability
• Professionalism and maturity
• Experience in providing administrative/secretarial assistance experience to senior leaders
• Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously
• Strong interpersonal and communication skills, with the ability to interact effectively with all levels of the organization
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently as well as lead by the workunit/department
• Discretion and confidentiality