Client-Focused Personal Assistant & Office Scheduler

MINDSTONE ACADEMY; Singapore; On-site; SGD 39,000 - 56,000; Full time

Job summary

MINDSTONE ACADEMY is seeking a reliable Personal Assistant to handle day-to-day admin work and client coordination in a fast-paced environment. The role requires strong communication, attention to detail, and the ability to stay organized while juggling multiple tasks.

You will manage appointments, prepare reports and records, and support daily office operations. The ideal candidate holds a Diploma, is proactive, and comfortable working both independently and with a team.

Qualifications

• Diploma qualification required or equivalent.
• Excellent communication and interpersonal abilities.
• Well-organised and able to manage multiple tasks.
• Familiar with Microsoft Office and Google Workspace.
• Positive, willing to learn and adaptable.
• Ability to work independently and with others.

Responsibilities

• Act as a key contact person for clients and assist with enquiries.
• Arrange and manage appointments, meetings, and schedules.
• Assist with preparation of reports, records, and administrative materials.
• Support daily office and operational tasks.
• Take on additional administrative responsibilities when required.

Skills

Communication skills

Interpersonal skills

Organization

Microsoft Office

Google Workspace

Adaptability

Independent work

Teamwork

Customer service

Education

Diploma

Tools

Microsoft Office

Google Workspace

Job description

MINDSTONE ACADEMY is seeking a reliable Personal Assistant to handle day-to-day admin work and client coordination in a fast-paced environment. The role requires strong communication, attention to detail, and the ability to stay organized while juggling multiple tasks.

You will manage appointments, prepare reports and records, and support daily office operations. The ideal candidate holds a Diploma, is proactive, and comfortable working both independently and with a team.