Personal Assistant

ZENITH LEGACY PTE. LTD.; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

Zenith Legacy is seeking an organised, discreet Personal Assistant to provide high-level administrative and personal support in Singapore. The successful candidate will manage schedules, coordinate communications, organise travel and meetings, and ensure daily priorities are handled efficiently.

This role requires strong discretion, excellent time-management and communication skills, the ability to work independently, and the flexibility to support occasional outside-hours tasks.

Qualifications

• Previous experience as Personal Assistant/Executive Assistant or similar administrative role.
• Excellent organisational, communication, and time-management skills.
• Discretion, integrity and attention to detail.
• Ability to manage competing priorities and work independently.
• Flexibility to support occasional work outside standard hours when necessary.

Responsibilities

• Manage calendars, appointments, meetings, and reminders.
• Coordinate travel arrangements, itineraries, and accommodation.
• Handle emails, calls, correspondence, and confidential information.
• Prepare documents, reports, presentations, and meeting notes.
• Track tasks, deadlines, expenses, and follow-up actions.
• Liaise professionally with clients, suppliers, and other stakeholders.
• Assist with personal errands, events, and special projects when required.
• Anticipate needs, resolve scheduling conflicts, and keep priorities on track.

Skills

Organisational skills

Communication skills

Time management

Discretion

Independent work

Adaptability

Prioritisation

Tools

Microsoft Office

Google Workspace

Job description

Personal Assistant — Zenith Legacy

Zenith Legacy is seeking an organised, discreet, and proactive Personal Assistant to provide high-level administrative and personal support. The successful candidate will manage schedules, coordinate communications, organise travel and meetings, and ensure daily priorities are handled efficiently.

Key Responsibilities

• Manage calendars, appointments, meetings, and reminders.
• Coordinate travel arrangements, itineraries, and accommodation.
• Handle emails, calls, correspondence, and confidential information.
• Prepare documents, reports, presentations, and meeting notes.
• Track tasks, deadlines, expenses, and follow-up actions.
• Liaise professionally with clients, suppliers, and other stakeholders.
• Assist with personal errands, events, and special projects when required.
• Anticipate needs, resolve scheduling conflicts, and keep priorities on track.

Requirements

• Previous experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Excellent organisational, communication, and time-management skills.
• Strong proficiency in Microsoft Office or Google Workspace.
• High level of discretion, integrity, and attention to detail.
• Ability to manage competing priorities and work independently.
• Professional, dependable, resourceful, and adaptable.
• Flexibility to support occasional work outside standard hours when necessary.

What We Offer

• A trusted role within a dynamic and growing organisation.
• Exposure to varied responsibilities and meaningful projects.
• Opportunities for professional development.
• Competitive remuneration based on experience.